"Alerted.org

Administrative Assistant

Date Posted: Oct 2, 2025

Requisition ID: 466417

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Department of Child Services (DCS):

Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!

The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation:

Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.

Vision: Every child in Indiana thrives in a safe, loving, forever home.

Purpose: Ignite hope. Cultivate joy.

Role Overview:

The Administrative Assistant is the Access to Public Records Coordinator, managing records in compliance with the American Privacy Rights Act. You will recieve records requests, track inquiries, obtain information for requests, and send responses to requests once approved. You will also provide administrative support for the Contracts Division, Deputy General Counsel of Legal Operations, and the General Counsel. This includes calendar management, records retrieval, interdepartmental coordination, and other tasks as needed.

This role requires self-motivation, strong reading and writing skills, ability to prioritize, and ability to work in a fast-paced office.

This position is in the central DCS offices in Indianapolis, Indiana.

Salary:

The salary for this position traditionally starts at $37,648 but may be commensurate with education or work experience.

Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/) to view the total compensation package.

A Day in the Life:

Responsibilities include:

+ Provide advanced administrative support to an agency, department, or facility.

+ Review the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.

+ Administer staff functions in support of program area.

+ Aid program administrator in applying agency or department policies and procedures.

+ Represent program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.

+ Prepare, evaluate, and maintain administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

The ideal candidate in this role should minimally have:

+ an Associate’s Degree with 3+ years of experience, or

+ at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

Related certifications and coursework may be considered for education or experience:

+ Specialized knowledge of theories, principles, and practices of administrative management.

+ Working knowledge of state governmental administrative structure.

+ Working knowledge of assigned program area.

+ Organizational skills with the ability to prioritize tasks effectively and multitask.

+ Ability to coordinate and motivate professional and support personnel.

+ Ability to communicate, both orally and verbally, with diverse public.

+ Attention to detail and proofreading skills.

+ Ability to establish cooperative work relationships.

+ Ability to analyze, update and write procedures and policies.

+ Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 in election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte\_company=indianaoff) to apply.