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Personnel Specialist

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Personnel Specialist

Salary

$58,968.00 - $62,073.44 Annually

Location

Toledo, OH

Job Type

Full-Time

Job Number

2025-00227

Department

Toledo Police

Division

Safety Administration

Opening Date

10/02/2025

Closing Date

10/6/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

POSITION SUMMARY:

Under general supervision, performs work of moderate difficulty in the daily activities relating to the police department’s personnel operations and the maintenance of related records.

ESSENTIAL JOB FUNCTIONS:

+ Coordinate injury (on and off duty) paperwork, bills, appointments and communication between Human Resources, employee and employee’s section commander.

+ Update injury log and injury dashboard for all non-full duty personnel along with employees having approved FMLA Leave.

+ Coordinate the placement and adjustment of personnel in light duty assignments.

+ Request and process disability pay for on-duty injuries to include verifying information is correct in ISE.

+ Respond and attempt to resolve employee inquiries concerning the coordination of health-related benefits and related problems.

+ Answer main administrative telephone line, track and organize sick slips, and conduct mail runs between the department and the City of Toledo.

+ Maintain personnel, and medical related files as directed, to include start-up folders for new employees; 1 Personnel, 1 Medical.

+ Assist in the review and correction of the timekeeping software.

+ Prepare and distribute reports as needed including but not limited to: Monthly FMLA Report, Monthly Union Business Report, and Monthly Staffing Totals Report.

+ Verify paternity, funeral usage as well as other special time uses on a monthly basis.

+ Verify paperwork for qualifying events (Change of Address, Marriage, Divorce, Birth) and make appropriate adjustments in ISE.

+ Maintain Civilian Strength Employment Log.

+ Perform other related duties as required to complete the daily operation of the Section.

+ Attend healthcare meetings and meetings related to employee injury and recovery.

+ Receive, process and forward to Human Resources FMLA and Leave of Absence requests. Communicate approval or denial with Section Commander and Employee.

+ Track and communicate with Unions and Section Commanders on use of Union Business time.

+ Track and verify funeral leave with contract and in ISE.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of:

+ Laws, rules, regulations, policies, and procedures in TPD Personnel Section.

+ Effective public relations techniques and information dissemination.

+ City’s organizational structure.

Skill in:

+ Oral and written communication.

+ Problem solving.

+ Assisting others with processes and procedures.

Ability to:

+ Create databases.

+ Apply technical knowledge to work duties.

+ Analyze complex situations and to make appropriate recommendations.

+ Maintain confidentiality of information and materials.

+ Read, interpret, analyze and disseminate information.

+ Plan, schedule and coordinate activities.

+ Use a computer and application of software.

+ Establish and maintain effective working relationships with subordinates, peers, superiors, vendor representatives and clients.

+ Multi-task in a fast-paced environment.

REQUIRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS:

+ High School Diploma or General Education Development (G.E.D.) tests equivalency.

+ Four (4) years of responsible clerical/administrative work experience involving the review, classification and verification of medical, confidential and/or other related information.

+ Must possess a valid state-issued driver’s license.

PREFERRED EDUCATION, EXPERIENCE AND CERTIFICATIONS:

None

PHYSICAL DEMANDS:

The physical demands described within this job description must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In this position, the employee will frequently stand, walk, and sit. The position will rarely require the employee to drive a personal and company owned vehicle. Speaking and listening are constant essential functions of this position.

WORK ENVIRONMENT:

The work environment described within this job description will be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is continuously indoors and rarely outdoors and traveling to multiple worksites. The noise level in the work environment is usually low.

If you need assistance or an accommodation, or if you have questions about completing the online application, please contact the Department of Human Resources at (419) 245-1500.

Class Code: (7250) Administrative Specialist 1

The City of Toledo provides excellent health and retirement benefits for its employees.

Health Insurance

The City of Toledo is a self-funded medical plan provider that offers a broad network of health services options for its employees. The City also offers a multi-tiered prescription drug plan and dental and vision care services.

Employees are required to pay a monthly premium depending on the employee’s selection of single, single plus one, or family coverage. Coverage is also afforded for qualifying domestic partners, depending on the employee’s bargaining unit. Monthly co-premiums are determined by collective bargaining agreement or Municipal Code.

Group Life Insurance

City employees are covered by a group life insurance plan depending on collective bargaining agreement or Municipal Code.

Ohio Public Employees Retirement Plan

The City is a member of the Ohio Public Employees Retirement Plan (OPERS). All employees who are paid in whole or in part by the state of Ohio, a county, municipality, or any other political subdivision of state or local government in Ohio must become members of OPERS unless they are covered by another state retirement system in Ohio.

OPERS is a pension plan providing fixed retirement benefits every month based on a formula that rewards years of service. The City contributes 14.00% of the employee’s annual base salary and employees contribute 10.00% of their annual base salary.

For more information about OPERS, click on this link: https://www.opers.org/

Deferred Compensation & 401(K)

The City of Toledo offers a voluntary governmental 457(b) deferred compensation plan, which is a retirement savings plan that allows eligible employees to supplement any existing retirement/pension benefits by saving and investing pre-tax dollars through salary deferral.

Contributions and any earnings are tax-deferred (both federal and state income taxes) until money is withdrawn. Withdrawals are taxed at ordinary income levels.

For more information about the Ohio Deferred Compensation click on this link: https://www.ohio457.org/iApp/tcm/ohio457/index.jsp

401(k)

The City of Toledo offers a voluntary pre-tax savings contributions retirement plan. The plan is commonly referred to as a 401(k).

Under the 401(k) plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck before taxation. The City does not make contributions on the employee’s behalf. (Contributions are tax-deferred until withdrawn during retirement). Annual contributions to the 401(k) plan are limited to a maximum pre-tax annual contribution, as established by Internal Revenue Service regulations.

Roth 401(k)

The City of Toledo also offers a voluntary post-tax savings contributions retirement plan. This plan is commonly referred to as a Roth 401(k) Plan.

Under a Roth 401(k) Plan, an employee’s retirement savings contributions are deducted from the employee’s paycheck on a post-tax basis. Annual contributions to the Roth 401(k) plan are limited to a maximum post-tax annual contribution, as established by the Internal Revenue Service.

01

Are you currently employed by the City of Toledo?

+ Yes

+ No

02

If you are currently employed by the City of Toledo, please list your Division.

03

Do you possess a valid driver's license?

+ Yes

+ No

04

What is your highest level of education?

+ Any College Degree

+ Some College

+ High School Diploma or G.E.D.

+ None of the above

05

How many years of responsible clerical/administrative work experience do you have involving the review, classification and verification of medical, confidential and/or other related information?

+ Less than two (2) years of experience.

+ More than two (2) years of experience, but less than three (3) years of experience.

+ More than three (3) years of experience, but less than four (4) years of experience.

+ More than four (4) years of experience, but less than five (5) years of experience.

+ More than five (5) years of experience, but less than six (6) years of experience.

+ More than six (6) years of experience.

06

Are you willing to work non-traditional hours, including some weekends and evenings.

+ Yes

+ No

07

Are you able to work a flexible schedule, including late evenings, weekends, and holidays.

+ Yes

+ No

Required Question

Employer

City of Toledo

Address

One Government Center Ste 1920

Toledo, Ohio, 43604

Phone

419-245-1500

Website

http://toledo.oh.gov/services/human-resources/

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