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Administrative Assistant 4

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Administrative Assistant 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Shreveport, LA

Job Type

Classified

Job Number

213425

Department

LSU Health Sciences Center-Shreveport

Opening Date

10/02/2025

Closing Date

10/7/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

LSU Health Sciences Center-Shreveport is seeking an Administrative Assistant 4 to join our team. This is a highly responsible executive administrative position in the Department of Pharmacology, Toxicology, & Neuroscience. This position serves as the confidential executive assistant to the Department Head and provides administrative support to the Department Head and faculty. The incumbent must possess the highest level of professional behavior, literacy, and confidentiality, and must be able to perform duties independently. The ability to work independently and to interact with other people is important because the incumbent handles many inquiries in person and by telephone.

The incumbent must possess superior initiative and be able to exercise a high degree of independent judgment to determine the appropriate action to take. Accordingly, the incumbent serves several vital functions within the department and must be capable of performing duties for the most part without direct supervision. The incumbent is expected to perform high-level administrative and office duties with primary emphasis on relieving the Department Head and faculty of administrative duties based upon knowledge of the Department Head's views and/or verbal instructions. As the timekeeper for the Department, the incumbent prints the biweekly payroll reports of all classified employees and makes all corrections and/or adjustments as necessary. In addition, he/she maintains the payroll records of the classified and unclassified employees. Regular attendance is essential. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to the needs as they occur to ensure that customer satisfaction is met at all times.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

+ Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

+ Using Data:The ability to use relevant and valid data to inform a recommendation for action.

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.

+ Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.

+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

Incumbent's duties will include, but are not limited to:

+ Serves as the confidential executive assistant to the Department Head, thereby relieving the Department Head of many administrative day-to-day routine activities.

+ Acts as an administrative liaison between Department Head and staff.

+ Composes and prepares correspondence as requested or required.

+ Performs various administrative tasks such as typing, answering telephones, and preparing documents.

+ Independently composes and types documents for signature regarding Medical Communication forms, Internal Transaction forms, Requisition forms, Request for Building Keys forms, and Notice of Change in Movable Equipment forms.

+ Serves as back-up to Coordinator of Academic Area position relating to providing support to the Department’s Graduate Program as well as other duties performed by the coordinator.

+ Exercises daily proficiency with computer programs for developing and maintaining departmental disbursement records and have the ability to learn new desktop and mainframe computer applications when necessary to accomplish job.

+ Prints biweekly time reports and makes adjustments and/or corrections as required in the TACS system. Maintains payroll records for classified employees. Picks up monthly and bi-weekly checks.

+ Assists the Department Head in the preparation of complex research grants and contract proposals, which may require familiarity with specialized terms and a general knowledge of grant administration policies.

Position-Specific Details:

Appointment Type: Probational

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Alexa Paro

318-675-5620

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

02

CE: Explain your rating by providing specific and relevant examples in the box below.

03

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

04

MAJ: Explain your rating by providing specific and relevant examples in the box below.

05

UD: Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.

+ 1= I have no experience and/or am uncomfortable using data

+ 2= I have limited experience or require assistance to use data

+ 3= I can use data

+ 4= I can use data and help others improve their ability to use data

06

UD: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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