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Senior Employee & Labor Relations Specialist (2 Vacancies)

Human Resources Services, Redwood City, California, United States

New

Human Resources

Post Date 11 hours ago

Requisition # 107429

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.

Reporting to the Employee & Labor Relations Manager, the Sr. Employee & Labor Relations Specialist is a demonstrated subject matter expert in complex employee and labor relations matters and responsible for leading investigations, writing investigative reports, advising on performance management and workplace concerns, interpreting and drafting policy and contract language, and providing guidance on corrective actions, separations, and grievances. The Sr. Employee & Labor Relations Specialist serves as a trusted partner to university leadership, faculty, and staff and is critical in fostering a fair, consistent, and legally compliant workplace. The role provides advice, counsel, and training to Human Resources representatives, managers, employees, and other members of the Stanford community.

The ideal candidate has a deep understanding of federal, state, and local employment laws, and collective bargaining agreements, exercises sound judgment, maintains strict confidentiality, and applies strong analytical and interpersonal skills to resolve conflicts and concerns in alignment with the university’s mission and values. As part of our dynamic and collaborative Employee & Labor Relations team, the role will ensure the university remains an inclusive, supportive, and productive environment for all employees.

This position is currently hybrid, on-site minimum two days per week, at Stanford’s Redwood City campus location.

CORE DUTIES*:

+ Manage local efforts in coordination with legal counsel related to complex or highly complex employment matters, litigation, and government agency charges.

+ Provide advice and counsel regarding leave administration, e.g., FMLA, CFRA, and compliance with the Americans with Disabilities Act and the requirements under this law, e.g., the interactive process.

+ Manage all facets of employee relations, including investigations and resolutions of employment disputes. Manage accurate documentation of investigations or other employment or labor matters.

+ Ensure sound and consistent employee and labor relations decisions.

+ Act as an objective and confidential intermediary for employees and supervisors. Manage conflict resolution, mediation facilitation, problem solving, and negotiation with/between supervisors and employees.

+ Act as a trusted expert for managers, supervisors, and employees on university policies, procedures, and collective bargaining agreements.

+ Conceive, design, and deliver training for employees, supervisors, managers, and local human resource managers pertaining to employee relations and related compliance (e.g., training regarding policies, procedures, collective bargaining agreements, and/or applicable state and federal legal requirements).

+ Participate in the development of policies, processes, and communications applicable university-wide.

+ Manage collective bargaining agreements for a school/unit or university-wide basis, including managing contract negotiations, responding to grievances and information requests on behalf of the university, and assisting with arbitrations.

+ Manage multiple university-wide employee and labor relations programs such as grievances, reduction in workforce, and terminations.

+ Provide policy/contract advice and counsel to schools/units in all areas of policy/contract administration, including policy application. Advise in labor contract management and policy administration, and development.

+ Manage university-wide reduction in workforce programs and approve locally proposed reductions in workforce and terminations to ensure compliance with university policies.

+ Review research pertaining to trends and practices in labor/employee relations – synthesize conclusions, endorse, and develop programs that will enhance employee and labor relations at the university.

+ Conduct investigations, hearings, and conflict resolution meetings as needed.

+ Provide back-up support for background check adjudication.

+ May act as team lead for Employee and Labor Relations staff.

+ Perform other duties as assigned.

* _Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._

MINIMUM REQUIREMENTS:

Education & Experience:

+ Bachelor’s degree in human resources management, labor law, organizational behavior, or other related field and 5-8 years of relevant experience, or a combination of education and relevant experience

Knowledge, Skills and Abilities:

+ Advanced knowledge regarding employee and labor relations, the National Labor Relations Act, the National Labor Relations Board, and state and federal employment laws.

+ General knowledge of Employment Retirement Income Security Act requirements.

+ Demonstrated experience with mediation and other dispute resolution systems and techniques. Experience managing a dispute resolution program or grievance program.

+ Demonstrated ability to develop and maintain collaborative working relationships in a consulting environment.

+ Superior coaching skills regarding employee and labor relations.

+ Ability to work independently with minimal supervision in a team-based environment.

+ Demonstrated experience managing collective bargaining agreements. Experience with interest-based negotiations and problem solving is strongly preferred.

+ Strong interpersonal, verbal, and written communication skills. Must have excellent presentation skills. Project management skills in a multiple-location/unit environment.

+ Ability to handle confidential and sensitive matters.

+ Strong, fundamental computer skills in technology/platforms supporting business operations and communications.

PHYSICAL REQUIREMENTS*:

+ Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone, and grasp lightly/fine manipulation.

+ Occasionally twist/bend/stoop/squat, reach/work above shoulders, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand, sort/file paperwork.

+ Rarely kneel/crawl.

_* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job._

WORKING CONDITIONS:

+ Travel on campus to schools/units, occasional out of town travel.

WORK STANDARDS:

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $150,000 to $175,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

+ **Freedom to grow** . We offer career development programs, tuition reimbursement, or course auditing. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more

_Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a contact form._

_Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 4678**

+ **Employee Status: Regular**

+ **Grade: L**

+ **Requisition ID: 107429**

+ **Work Arrangement : Hybrid Eligible**