• Administrative Assistant Sr

    University of Michigan (Ann Arbor, MI)


    Administrative Assistant Sr

    How to Apply

    A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline the skills and experiences that directly relate to it. Please include your resume after the cover letter.

    Job Summary

    Under the direction of Dr. Dana Dolinoy, you will provide high-level, responsible administrative and research support for the Chair's research-related activities. This includes support for administrative responsibilities within NIH and other research grants and centers. In this position, you will provide general support by assisting with scheduling meetings, organizing events and retreats, organizing travel and schedules, as well as maintaining biosketches, CVs, and publication databases. In addition, you will assist in providing high-level administrative support for progress reports, no-cost extension requests, human subjects and animal research administration, and research presentations; the successful candidate will have strong skills in helping to create effective presentations and other forms of communication.

     

    Within research, you will be responsible for helping the Chair and research team stay on track with research-related activities focused on toxicological and epidemiological studies and the impact of environmental exposures on health. In this role, you will support daily lab operations and research experiments, which are conducted with mouse models, stem cells, primary cell lines, immortalized cell lines, or human tissue samples. Serve as a point person for lab students and staff and help manage experimental plans and timelines. This is a 5 year term limited position.

    Responsibilities*

    Research Group Support: Provide support in the daily operations of the Chair's research group and research center: help track financial expenditures; help with project management and journal submissions; maintain website for the lab.

     

    Project Management, Pre-Award: maintain biosketch and Other Support documents for Chair; reads and interprets sponsor proposal guidelines; coordinates with research administrator on proposal budget and completion of documents for PAF; produces draft proposal documents for the Chair, including budget justification, facilities and resources, data tables, infographics, and reference lists for research strategy/project summary documents.

     

    General Administrative Tasks: Maintain and compile data for producing presentations for external and national advisory boards, core training and grant renewals, invited presentations.

     

    Recruitment and Hiring: Coordinate new hires and students for the research group (job postings, review CVs, schedule interviews and agendas, etc.).

    Required Qualifications*

    High school education or equivalent and more than four years of recent administrative experience.

     

    Proven ability to be responsible for fulfilling requests.

     

    Excellent verbal and interpersonal skills with a strong customer focus and an ability to interact with a wide variety of individuals.

     

    Excellent organizational and multitasking skills and an ability to work independently and to exercise judgment in setting priorities.

     

    Demonstrated ability to apply good judgment and handle confidential materials and situations with sensitivity and discretion is required.

     

    Good problem-solving skills, initiative, flexibility and creativity.

     

    Proficiency in Adobe, Google Suite and Microsoft Office Suite (specifically Excel, PowerPoint and Word).

     

    Modes of Work

     

    Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    269319

     

    Working Title

     

    Administrative Assistant Sr

     

    Job Title

     

    Administrative Assistant Sr

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Hybrid

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    School Pub Health

     

    Department

     

    Environmental Health Sciences

     

    Posting Begin/End Date

     

    10/03/2025 - 10/18/2025

     

    Salary

     

    $49,266.00 - $60,858.00

     

    Career Interest

     

    Administration