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Research Facilities, Space, and CME Specialist

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Psychiatry has an exciting opportunity for the newly created position of Research Facilities, Space, and CME Specialist to join our Research Operations team. The successful candidate will support the day-to-day management of research facilities and infrastructure; provide administrative support for space management including our Research Space Committee and annual Space Survey; and coordinate continuing medical education (CME) activities including our weekly Grand Rounds and annual Silverman Conference and Research Town Hall events. This role ensures the efficient operation and sustainability of research space, facilities, and infrastructure and supports the professional development of faculty and staff through CME programming. The position requires collaboration across faculty, staff, and administrative and facilities teams to maintain compliance, streamline operations, and support departmental goals.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

+ Excellent medical, dental and vision coverage effective on your very first day

+ 2:1 Match on retirement savings

Responsibilities*

Research Facilities and Infrastructure Management

+ Serve as primary contact for research areas in the Rachel Upjohn Building; coordinate with clinical building contacts as needed (e.g., cleaning and janitorial services, annual fire drills, building and complex-wide announcements, etc.).

+ Serve as contact for day-to-day operations of research facilities and capital equipment (e.g., sleep lab, centrifuge, mock scanner, ultralow freezers, etc.).

+ Submit tickets in Hospital Facilities, Medical School Facilities, and/or HITS ticketing systems; track ticketing requests, and follow-up to ensure completion of requests.

+ Coordinate maintenance, calibration, and repairs of research infrastructure.

+ Serve as primary contact for biannual capital equipment inventory, maintain records and ensure all capital equipment is accounted for and when appropriate, properly disposed of; coordinate and lead quarterly Property Disposition activities.

+ Serve as our Department's Sustainability Lead; complete survey assessments, participate in sustainability programs, and encourage participation in achieving sustainability goals; implement sustainability initiatives and report progress to leadership.

Research Space Management

+ Provide administrative support to the Research Space Committee including calendar invitations, agenda preparation, and meeting minutes.

+ Coordinate and maintain records of space assignments, moves, and construction projects.

+ Maintain records of furniture acquisitions, moving/trucking activities, and construction work orders.

+ Assist with updating M-Pathways space information, internal floorplan maps, signage for offices, and other items resulting from space moves and faculty/staff hires and departures.

+ Assist with the annual Space Survey for all research spaces within the Department.

Continuing Medical Education (CME) Support

+ Serve as primary contact for CME activities in the Department.

+ Assist with the development and submission of CME applications, disclosures, conflict of interest, compliance, and educational materials; ensure compliance with ACCME (Accreditation Council for Continuing Medical Education) and University of Michigan Office of Continuing Medical Education and Lifelong Learning standards.

+ Coordinate the logistics of department CME activities, including live workshops, conferences, enduring materials, and online modules.

+ Collaborate with faculty and planning committees to develop agendas, learning objectives, and assessment tools

+ Maintain detailed records, including attendance, financial records, and activity evaluations.

+ Facilitate the collection and analysis of participant feedback; generate reports to support program improvement and accreditation review.

+ Support budget planning and post-activity reconciliations.

Event Coordination

+ Coordinate annual Psychiatry Grand Rounds schedule, presentations, and lectures in collaboration with Grand Rounds Chair; coordinate weekly Psychiatry Grand Rounds events.

+ Coordinate and support the annual Silverman Research Conference in collaboration with the Silverman Research Conference Committee.

+ Coordinate and support the annual Research Town Hall in collaboration with the Associate Chair for Research and the Director of Research.

+ Ensure timely communication regarding event updates, registration, and logistical information.

Other Responsibilities

+ Perform other duties as assigned to support departmental goals.

Required Qualifications*

+ Bachelor's degree or equivalent combination of education and relevant work experience

+ Strong computer skills; proficient with Microsoft Office Suite

+ Excellent organizational, time management, and problem-solving skills

+ Strong written and interpersonal communication skills

+ Positive attitude and commitment to exceptional customer service in all aspects of the work

Desired Qualifications*

+ Master's degree or equivalent combination of education and relevant work experience

+ At least 2 years of professional experience

+ Knowledge of CME accreditation requirements

+ Familiarity with the Office of Continuing Medical Education and Lifelong Learning policies and procedures.

+ Prior experience with University of Michigan and/or Michigan Medicine systems and operations

Work Schedule

Full Time, Monday - Friday, specific work hours are negotiable and may need to be flexed depending upon the needs of specific projects and activities.

Work Locations

This position is onsite at our location in Ann Arbor, MI. Free parking is available on location.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

In addition to the screenings indicated above under Michigan law, a criminal history check including fingerprinting is required as a condition of transfer or employment for this position.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

269276

Working Title

Research Facilities, Space, and CME Specialist

Job Title

Admin Specialist Assoc Health

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Medical School

Department

MM Psychiatry Admin-Central

Posting Begin/End Date

10/01/2025 - 10/17/2025

Career Interest

Administration