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Title: Laboratory Operations Specialist

Org Unit: Endocrinology Lab

Work Days:

Weekly Hours: 35.00

Exemption Status: Non-Exempt

Salary Range: $31.98 - $39.29

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Under supervision, provides administrative, secretarial, research and clinical support for the laboratory

Job Responsibilities

+ Ensures compliance with regulatory audits/inspections and/or internal reviews. Develops and recommends corrective action plans to address deficiencies identified. May serve as liaison to audit team(s) during on-site visits.

+ Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.

+ Negotiates prices with external vendors for the purchase of equipment and places orders for all equipment.

+ Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.

+ Reviews and reconciles accounts, financial transactions, documentation and/or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.

+ Responsible for disbursement/reimbursement activities as needed.

+ Ensures that laboratory staff training and certification requirements are fulfilled.

+ Ensures that all guidelines are followed for lab safety.

+ Oversees building service activities related to the laboratory (locksmiths, painting, engineering requests, etc.). Oversees laboratory work orders to successful completion.

+ May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.

+ Responsible for procurement activities related to goods, services, and/or equipment as needed.

+ Serves as the assistant to the laboratory director. Drafts correspondence and recommendation letters; maintains laboratory director's schedule; handles travel and hotel arrangements.

+ Processes expenditure reports and reimbursement associated with laboratory personnel, including business travel, business meetings and lectures.

+ Prepares all correspondence and applications related to IRB and IACUC submissions, amendments and renewals.

+ Assists laboratory staff with inquiries related to access to the laboratory and systems.

+ Assists in the compilation of literature, presentation materials and statistical data, for academic slide generation, lectures and academic publications.

+ Performs literature searches relevant to ongoing research projects.

+ Responsible for the organization of fellowship interviews.

+ Processes volunteer forms.

+ Coordinates paperwork related to new hires, terminations, academic appointments and human resources related issues.

+ Responsible for obtaining staff timesheets and ensuring they are completed correctly for entry into the payroll system.

+ Responsible for organizing departmental activities and events.

+ Generates reports for analysis.

Education

+ High School Diploma

Experience

Approximately 3-5 years of prior administrative support experience

Knowledge, Skills and Abilities

+ Excellent communication skills (both verbal and written).

+ Demonstrated organizational skills and ability to pay close attention to detail.

+ Professional demeanor with strong presentation and customer service skills.

Licenses and Certifications

Working Conditions/Physical Demands

Standard office and laboratory space

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.