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Geotechnical Business Services Coordinator

Date Posted: Oct 3, 2025

Requisition ID: 466600

Location:

Indianapolis, IN, US, 46219

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

Role Overview:

The Geotechnical Business Services Coordinator reports to the Director of Geotechnical Engineering. You will provide access to Electronic Records Management System, organize training classes, and assist the Director and Engineers in preparing geotechnical reports for transportation projects in a cost effective and efficient manner.

Location :

This position is located in INDOT’s Central Office, Indianapolis.

Salary :

This position traditionally starts at an annual salary of $47,320. Salary for this position may be commensurate with education and job experience.

Use our Compensation Calculator (https://in.accessgov.com/spd/Forms/Page/spd/compensation-calculator/) to view the total compensation package.

A Day in the Life:

The essential functions of this role are:

+ Oversee time management activities for the Division of Geotechnical Engineering.

+ Provide access to Electronic Records Management System for all geotechnical consultants.

+ Ensure Geotechnical gINT/OpenGround program licenses are renewed.

+ Organize training courses, webinars, conferences, and workshops for the office staff.

+ Coordinate activities with the Indiana Office of Technology for Getechnical Office and Aerial Engineering.

+ Provide basic procedural training to office personnel.

+ Collect information needed for preparing Office Monthly Reports.

+ Collect geotechnical data from different state agencies (Indiana geological Survey,DNR, IDEM etc.)and consultants to maintain Geotechnical Data Bank.

+ Collect and maintain inventories for the division which include general, computers, equipment, vehicles, and other geotechnical fleet.

+ Maintain geotechnical electronic filing system.

+ Assist in getting clearance for utilities for drilling operation.

+ Assist staff members in preparing technical presentations.

+ Conduct agency orientation for new employees.

+ Collect estimates and other information required to prepare requisitions for new purchases of drilling, laboratory, and office equipment.

+ Conduct initial review of consultants' itemizations and invoices.

+ Ensure consultant invoice validation using PayWise online services so payments can be made.

+ Maintain AASHTO Materails Reference inspection records for personnel and equipment.

+ Assess inventory needs and order office supplies.

+ Coordinate general building maintenance of both the laboratory and engineering offices.

+ Maintain vehicle maintenance and mileage logs.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

Credential:

+ Must be a high school graduate or equivalent.

+ 2 years of college coursework, or college degree.

Additional qualifications:

+ Ability to understand Federal and State requirements and guidelines in regards to Geotechnical testing and compilation of data.

+ Ability to learn to draft schematics for hole diagrams, location maps and to plot graphs of geotechnical field data.

+ Ability to understand geotechnical field instrumentation.

+ Ability to interpret the field slope indicator data and record findings and prepare reports.

+ Ability to clearly and accurately communicate, both written and verbally.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees that includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 in election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

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