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Employee Permit Program Coordinator 5

Date Posted: Oct 3, 2025

Requisition ID: 466220

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Alcohol & Tobacco Commission:

The general purposes of the Alcohol & Tobacco Commission's work, as defined by law, are:

• To protect the economic welfare, health, peace and morals of the people of this state

• To regulate and limit the manufacture, sale, possession, and use of alcohol and alcoholic beverages

• To provide for the raising of revenue

Role Overview:

This position serves as a permit processor within the Specialty Permit Division of the Alcohol and Tobacco Commission, reporting directly to the Manager of the Division. The Program Coordinator is responsible for performing a variety of administrative tasks to support the Law Enforcement and permit processing Divisions.

Responsibilities include:

+ Compile information relative to the assigned program area. Coordinating work activities of

+ administrative and support services such as preparing correspondence, maintaining reference and resource material, and updating files, forms, and reports;

+ Coordinate correspondence for information requests. Maintaining complete forms, filing,

+ processing, and accuracy control system through the maintenance of special records and through on going contacts with other agencies and departments;

+ Organize and maintain current and historical files related to the program. Ensuring completion of appropriate application or eligibility forms for services, monitoring validity of information submitted, compliance with regulations, and inclusion of proper signatures and required driving record is provided if necessary.

+ Organize program reports, applications, and maintain consultative services.

+ Assist the Division Manager in preparing all program related training materials.

+ General knowledge of the program area. Answering questions and providing technical

+ information to the public and other agencies regarding special regulations or methods of solving problems;

+ Basic knowledge of the rules and regulations pertaining to the assigned program area and its affects upon other agency operations.

+ Ability to gather and compile program materials.

+ Ability to communicate effectively. Receiving a variety of correspondence, eligibility forms, and/or informational inquiries and preparing responses to same or determining appropriate procedures to gather information or process forms;

+ Ability to operate effectively in a group decision-making process.

+ Tact in dealing with other agency personnel and the public.

+ Basic knowledge of accounting principles. Handling of large sums of money. Running credit

+ cards etc.

+ Maintaining confidentiality of resource information following agency policy and legal constraints.

+ Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Salary Statement:

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.

A Day in the Life:

The essential functions of this role are as follows:

+ Compile information relative to the assigned program area.

+ Coordinate correspondence for information requests.

+ Organize and maintain current and historical files related to the program.

+ Organize program reports, applications, and maintain consultative services.

+ Maintain and organize program assets.

+ Prepare all program related training materials.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

+ General knowledge of the program area.

+ Basic knowledge of the rules and regulations pertaining to the assigned program area and its affects upon other agency operations.

+ Ability to gather and compile program materials.

+ Ability to communicate effectively.

+ Ability to operate effectively in a group decision-making process.

+ Tact in dealing with other agency personnel and the public.

+ Basic knowledge of accounting principles.

+ Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

+ Three (3) medical plan options (including RX coverage) as well as vision and dental plans

+ Wellness Rewards Program: Complete wellness activities to earn gift card rewards

+ Health savings account, which includes bi-weekly state contribution

+ Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

+ Two (2) fully-funded pension plan options

+ A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

+ 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers

+ Up to 15 hours of paid community service leave

+ Combined 180 hours of paid vacation, personal, and sick leave time off

+ 12 paid holidays, 14 on election years

+ Education Reimbursement Program

+ Group life insurance

+ Referral Bonus program

+ Employee assistance program that allows for covered behavioral health visits

+ Qualified employer for the Public Service Loan Forgiveness Program

+ Free Parking for most positions

+ Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].

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