"Alerted.org

Professional Secretary II - 10.5 mos JobID: 12145

+ Position Type:

Secretarial/Clerical/ Professional Secretary II 10.5 Month

+ Date Posted:

10/3/2025

+ Location:

Smart Jr High

+ Closing Date:

Open Until Filled

Smart Middle School or DepartmentProfessional Secretary II – 10.5 mos Assignment Open10/3/25 Date

7:30 am* Start Time4:00 pm* End Time8 Number of Hours/DayClerical Classification6-8 Grade Level

ASAP New Assignment Date

*starting/ending times may change as they are set by building needsCurrentsecretariesuse theinternal biddingprocess to apply.All other current district employees (not a secretary), orexternal applicantsapply online by completing theexternal application.Entry Wage 2025-26, $19.14/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. Up to a $1,000 differentiated compensation may be availableINTERNAL BIDDERS: OPEN THRU 10/10/25 @ 4:00 PMEXTERNAL APPLICANTS (will hire externally if no internal bidder): OPEN until filled

Duties & Responsibilities: (Essential Functions of Position, Major Responsibilities, Summary of Key Duties, Special Assignments, Relationships)- Responsible for payroll and maintaining daily staff attendance data and supplying them with correct paper work- Responsible for Guest Teachers (arranging for teachers during their absences on Aesop), and class coverage within the building and time logs- Responsible for Instructional & Office Supplies, maintaining inventories of supplies for the purpose of ensuring items' availability- Monitor Xerox maintenance, supplies and copy codes- Responsible for all Instructional & Office Supply Catalogs, Curriculum Catalogs, Service Book Catalogs, Resale Workbooks- Responsible for checking in all supplies- Responsible for School's Site Based Accounting (Business Plus) and all Activities Accounting which includes Fundraiser, Service Fees, Yearbook,- Responsible for all Deposits and maintains appropriate records- Responsible for Service Fees (Collections, Notice of Late Fee Payments, Record of Waived or Reduced Waived Fees)- Responsible for yearly Registration and Collection of Fees- Responsible for Destiny Textbook ordering and inventory- Responsible for submitting Charter Bus Forms on line, "C" Forms, Payment Vouchers (using correct accounting codes and procedures), Fire Drills, Disaster Drills- Performs general clerical functions and record keeping (e.g. answering phones, mail, copying, faxing, etc.) for purpose of supporting assigned administrator and/or site with necessary materials- Responsible for School Dude- Responsible for typing reports, memos, forms, and other correspondence as needed- Responsible for organizing Starting and Ending the School Year office work- Responsible for issuing Room Keys- Building Event Coordinator (Registration, Parent Teacher Conferences, Professional Development Meeting - Responsible for Raptor management- Other duties as assignment by Building Administrators

Physical Requirements of Position:

+ Ability to routinely lift/carry office supplies and printed materials weighing up to 50 lbs

+ Ability to communicate so others can clearly understand a normal conversation in person and/or on the telephone

+ Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner

Special Qualification Desired: (Personal Qualities, Education, Skills Needed, Experience, Etc.)

+ Experience with Quicken, AESOP, Infinite Campus, Microsoft Word, Excel Programs, Charter Bus Forms

+ Experience with Work Processing, Data Base, Spreadsheet

+ Ability to work in an office team environment in an effective, positive way

+ Ability to provide public relations and effective communications with staff, parents, and community in a friendly and positive manner

+ Ability to handle multi-task assignments with constant interruptions

+ Must have strict confidentiality with written and spoken communications

+ Must have a high school degree or GED