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ADMINISTRATIVE SERVICES DIVISION MANAGER - CONTRACTS - EMERGENCY APPOINTMENT (HOMELESSNESS)

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ADMINISTRATIVE SERVICES DIVISION MANAGER - CONTRACTS - EMERGENCY APPOINTMENT (HOMELESSNESS)

Salary

$152,555.76 - $237,254.88 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

HH1007A-EA

Department

Department of Homeless Services & Housing

Opening Date

10/03/2025

Closing Date

10/8/2025 5:00 PM Pacific

+ Description

+ Benefits

+ Questions

Position/Program Information

Type of Recruitment

Open Competitive - Emergency

Filing Dates

Applications will be accepted from Tuesday, October 7, 2025, at 8:00 a.m. (PT) until Wednesday , October 8, 2025, 5:00 p.m. (PT). All applications must be receivedbefore 5:00 p.m. (PT) on Wednesday , October 8 , 2025 , to be accepted.

Exam Number

HH1007A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf?) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Homeless Services and Housing is seeking qualified candidates to fill emergency Administrative Services Division Manager - Contracts vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Division Manager - Contracts.

Essential Job Functions

+ Manages the operations and activities of the department’s contracting division through subordinate managers, overseeing contract development, administration, and compliance. This responsibility includes leading both contract administration and monitoring.

+ Advises executive management on contract awards and departmental contracting plans; ensures alignment with laws, regulations, County Code, and Proposition A.

+ Represents the department before the Board of Supervisors, contractors, and stakeholders; addresses appeals and ensures contractor compliance with affirmative action, wage, bonding, and insurance requirements.

+ Reviews and approves complex and sensitive contracting documents, including sole source solicitations and requests to amend contract amounts.

+ Develops and implements strategies, policies, and performance metrics to enhance division effectiveness, efficiency, and compliance.

+ Directs division staff, setting performance standards, providing coaching and feedback, and making recommendations on hiring, recognition, and discipline.

+ Prepares and monitors division budgets, staffing allocations, and program resources.

+ Identifies emerging issues and develops proactive responses; ensures records and documentation meet federal, state, County, and departmental requirements.

Requirements

Minimum Requirements

Option I: Five (5) years of experience in ma naging, through subordinate supervisors, a section* of administrative professionals primarily at the level of a journey analyst** or higher

Option II: Five (5) years of experience in di rectly supervising a unit of administrative professionals primarily at the level of a senior analyst*** or higher, within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field

A Bachelor's degree**** or higher from an accredited college or university may be substituted for two years of the required experience.

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

Special Requirement Information

*For a detailed description of work which involves managing, through subordinate supervisors, a section of administrative professionals primarily at the level of journey analyst or higher, refer to Los Angeles County's Administrative Services Manager III (https://www.governmentjobs.com/careers/lacounty/classspecs/1066275) class.

**Journey-level analyst work involves the independent performance of work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and/or sensitive problems related to administrative functions such as human resources, budget, finance, or contracts.

Note: For a detailed description of journey-level analytical work, refer to Los Angeles County'sAdministrative Services Manager I (https://www.governmentjobs.com/careers/lacounty/classspecs/1066316) class.

***Senior-level analyst work involves functioning in a lead or project management capacity with responsibility for providing guidance and direction to staff on the most specialized, complex, and difficult analytical assignments which impact major departmental programs and administrative operations, or in central agency departments, where they are responsible for providing consultation and guidance to management in County line departments on highly complex issues and problems associated with their area of expertise.

Note: For a detailed description of senior-level analyst work, refer to Los Angeles County's Administrative Services Manager II (https://www.governmentjobs.com/careers/lacounty/classspecs/1066328) class.

*** * To receive credit for your education, include a copy of your official diploma, official transcript, or letter/certificate from an accredited institution within seven (7) calendar days of the end of the filing period. Please submit documentation [email protected] and indicate your name, the exam name, and the exam number. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. For more information on our standards for educational documents, please visit:

https://file.lacounty.gov/SDSInter/dhr/070812\_PPG123.pdf and https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pd (https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pdf)

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class

II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Desirable Qualifications

+ Strong understanding of contract law principles, procurement regulations, and compliance requirements.

+ Experience drafting, reviewing, and monitoring contracts in a government, nonprofit, or corporate setting.

+ Familiarity with funding agreements, grant compliance, and reporting standards.

+ Proven ability to analyze financial and performance data to ensure contract deliverables are met.

+ Effective written and verbal communication skills for preparing reports, correspondence, and presenting findings.

+ Knowledge of auditing processes monitoring techniques, and performance evaluation methods.

+ Familiarity with federal, state, and/or local contracting requirements.

Additional Information

Exam Content

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application and Filing Information

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add [email protected] , as well [email protected],[email protected] your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account onwww.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Social Security Number

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Anti-Racism, Diversity, and Inclusion (ARDI)

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Armen Avetyan

Department Contact Number:(213) 866-8749

Department Contact Email: [email protected]

Teletype Phone: (800) 735-2929

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Veteran’s Credit:

Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions.

For more information on veteran’s credit, please visit:https://file.lacounty.gov/SDSInter/dhr/205102\_PPG\_115.pdf

Revised September 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process.CHECK YOUR ANSWER CAREFULLY.Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested.Comments such as "see resume or application" will not be considered as a response.All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I understand the above information and instructions.

02

This position works in support of the County's response to homelessness.

+ Yes, I understand and am willing to perform all necessary work duties.

03

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add [email protected] as well as [email protected], and [email protected] to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. It isyour responsibilityto take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

+ I understand the above information and instructions.

04

Have you graduated from an accredited college or university with aBachelor's degree*or higher?

*To receive credit for your education, include a copy of your official diploma, official transcript, or letter/certificate from an accredited institution within seven (7) calendar days of the end of the filing period. The document should show the date the degree was conferred and be in English; if it is in a foreign language, it must be translated and evaluated for equivalency to U.S. standards. For more information on our standards for educational documents, please visit: https://file.lacounty.gov/SDSInter/dhr/070812\_PPG123.pdf and https://file.lacounty.gov/SDSInter/dhr/205105\_PPG\_123\_ACE\_Resource\_Guide.pdf

+ Yes, and I have attached proof of my Bachelor's degree or higher to my online application.

+ Yes, and I will email proof of my Bachelor's degree or higher to [email protected] within seven (7) calendar days of the end of the filing period.

+ No, I do not possess a Bachelor's degree or higher.

05

How many years of experience do you have in managing, through subordinate supervisors, a section* of administrative professionals primarily at the level of a journey analyst** or higher?

*For a detailed description of work which involves managing, through subordinate supervisors, a section of administrative professionals primarily at the level of journey analyst or higher, refer to Los Angeles County's Administrative Services Manager III class.

**Journey-level analyst work involves the independent performance of work assignments which require the use of sound professional judgment, initiative and creativity in identifying and selecting research and analytical methods and techniques to address and resolve complex, controversial, and/or sensitive problems related to administrative functions such as human resources, budget, finance, or contracts. Note: For a detailed description of journey-level analytical work, refer to Los Angeles County's Administrative Services Manager I class.

+ No experience

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 5 years

+ 5 years or more

06

Please describe your experience that supports your response toQuestion #5, and include the following information:

+ Payroll Title

+ Department and Division/Section/Unit

+ Dates of Employment: FROM (mm/dd/yy) - TO (mm/dd/yy)

+ Number of hours worked per week

+ Duties performed

If you do not have experience in this area, please indicate "N/A".

07

How many years of experience do you have in directly supervising a unit of administrative professionals primarily at the level of a senior analyst* or higher, within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field?

*Senior-level analyst work involves functioning in a lead or project management capacity with responsibility for providing guidance and direction to staff on the most specialized, complex, and difficult analytical assignments which impact major departmental programs and administrative operations, or in central agency departments, where they are responsible for providing consultation and guidance to management in County line departments on highly complex issues and problems associated with their area of expertise. Note: For a detailed description of senior-level analyst work, refer to Los Angeles County's Administrative Services Manager II class.

+ No experience

+ 1 year to less than 2 years

+ 2 years to less than 3 years

+ 3 years to less than 5 years

+ 5 years or more

08

Please describe your experience that supports your response toQuestion #7, and include the following information:

+ Payroll Title

+ Department and Division/Section/Unit

+ Dates of Employment: FROM (mm/dd/yy) - TO (mm/dd/yy)

+ Number of hours worked per week

+ Duties performed

If you do not have experience in this area, please indicate "N/A".

09

DESIRABLE QUALIFICATIONS

The following questions relate to desirable qualifications. If you are eligible for hire, Hiring Managers may use your responses during the selection process. As such, it is important to answer these questions carefully and accurately to ensure you are fully considered.

+ I understand the above information and instructions.

10

Do you have experience with contract management and compliance, including drafting, reviewing, and monitoring contracts; applying contract law and procurement regulations; and ensuring adherence to federal, state, or local requirements?

+ Yes

+ No

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

Please verify your email addressVerify Email