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City Clerk

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City Clerk

Salary

$106,048.56 - $142,109.76 Annually

Location

Edmonds, WA

Job Type

Full Time - Regular

Job Number

2025-036

Department

City Clerk

Opening Date

10/03/2025

Closing Date

Continuous

Union Classification

Non Represented

Application Requirements

A completed online application, an attached resume, and an accompanying cover letter are required to be considered for this position. An incomplete application packet will disqualify you. Applicants may attach additional information that will assist us in the review and selection process.

Social Security Notice

The City of Edmonds participates in MEBT in lieu of Social Security. Those who contribute to MEBT do not participate in Social Security, and do not earn Social Security service credits. The Social Security Fairness Act was signed into law on 1/5/2025 and ends the Windfall Elimination Provision (WEP) and Government Pension Offset (GPO). For more information visit this link: https://www.ssa.gov/benefits/retirement/social-security-fairness-act.html?tl=0

+ Description

+ Benefits

+ Questions

Description

Applications received through Monday, October 20th at 4:30 PM will receive priority first review. This position will remain open until filled but may be closed at any time a qualified candidate is selected.

About the Position

Under direction of the Mayor, plans, organizes, controls and directs the City Clerk’s operations; interprets legal requirements and independently establishes procedures and priorities; at the direction of the City Council President, administers the scheduling and coordination of City Council weekly agendas and public meeting notifications; maintains official City records; administers ordinances and resolutions; ensures codification of ordinances and supervises and evaluates the performance of assigned personnel.

To view the full job description, visit the following link: City Clerk (https://cdnsm5-hosted.civiclive.com/UserFiles/Servers/Server\_16494932/File/Government/Departments/Human%20Resources/Job%20Descriptions/Non%20Represented/City%20Clerk%20rev-003.pdf)

New hires generally start between $8,837.38 and $9,743.06 per month. Placement within the position’s full wage scale is based on qualifications and professional experience. The full wage scale for this position is between $8,837.38 and $11,842.48 per month.

To address the City’s budgetary deficit, City Council approved a 4.62% wage decrease (representing the equivalent of 12 furlough days) in the 2025 budget for non-represented employees effective January 1, 2025 through December 31, 2025. Total furlough days are equivalent to 1 day per month and will be prorated based on date of hire. To find the 2025 wage scales (including furlough and non-furlough), please visit this link: City Website - Salary & Wages

About the Department

The City Clerk's Office is composed of the City Clerk and deputy City Clerk. The Clerk's Office provides administrative, legislative, and technical support to the Mayor, City Council, City staff, and the community at large. We help make government open and accessible to the Edmonds community by doing our jobs with integrity, respect, and a focus on customer service.

About the City

The City of Edmonds is a beautiful community on the Puget Sound waterfront with a population of 43,420 ( MRSC (https://mrsc.org/research-tools/washington-city-and-town-profiles) , 2024) and is the gateway to the Olympic peninsula via the state ferry system. Edmonds provides a full range of services, including contracted fire services, police services a municipal court, a community pool, a regional performing arts facility, public works and utilities, a regional wastewater treatment facility, along with community events and services through our Parks, Recreation, and Cultural Services Department. Six department directors report directly to the Mayor and oversee approximately 266 full–time-equivalent employees.

Examples of Duties

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

+ Plans, directs, coordinates and reviews the work of assigned staff; assigns work activities, coordinates schedules, projects and programs; provides constructive feedback, reviews and evaluates work and makes effective suggestions and recommendations.

+ Prioritizes projects and measures the performance of clerk operations and takes appropriate corrective action when necessary.

+ Provides advice and counsel to staff, develops developmental work plans and recommends corrective actions, discipline and termination procedures to the Mayor as appropriate/necessary.

+ Makes recommendations and forecasts for future funds needed for equipment, materials and supplies.

+ Recommends efficiencies to keep costs within established financial guidelines and approves Clerk’s function expenditures and implements adjustments.

+ Administers maintenance of official City records and official seal, recording, indexing, filing and safe keeping and preservation of public records including: public meeting minutes and recordings, ordinances, resolutions, contracts, agreements, public hearing files and other recorded documents.

+ Maintains electronic content management (ECM) database for tracking and research purposes.

+ Administers the scheduling and coordination of City Council weekly agenda, coordinating activities with Mayor, Council President, department heads and managers.

+ Ensures notification of public meetings and hearings meet all legal guidelines; assembles and prepares the weekly meeting packets of agenda memos obtaining all approvals as needed and attends Council meetings including confidential executive sessions.

+ Oversees the set-up of the meeting room; receives documents to be distributed to Council including exhibits and correspondence; responds to questions as needed; assures speakers follow established time lines; supervises the preparation of meeting minutes and reviewing them for accuracy and distributes approved minutes.

+ Receives Claims for Damages and legal actions against the City.

+ Responds to research requests from staff and public; researches City Council action through minutes, ordinances, resolutions, contracts and property purchases.

+ Certifies records on behalf of the City and attests to the Mayor’s signature on documents.

+ Performs notary services for City-related matters.

+ Coordinates and administers the codification of ordinances and distributes supplements city-wide.

+ Coordinates elections with the Snohomish County Auditor’s Office to place propositions or measures on the ballot.

+ Administers the Oath of Office for various officials.

+ Coordinates the bid openings for all departments and receives bids; attends bid openings; announces bid amounts and maintains all associated records.

+ Assures compliance and accountability with federal, state, and local regulations, policies and procedures.

+ Develops action plans and metrics analyzing operational results and assuring the effective allocation and utilization of resources.

+ Prepares and presents staff reports and other necessary correspondence.

+ Attends and participates in professional group meetings maintaining awareness of new trends and developments in the fields related to area of assignment.

+ Incorporates new developments as appropriate and ensures processes, policies and practices are interpreted and applied consistently and effectively.

+ Performs statutory and administrative responsibilities assigned to the City Clerk as outlined in the Edmonds City Code, ensuring all duties are carried out in accordance with local laws, regulations, and established municipal procedures.

+ Performs other related duties as assigned that are within the scope of this position classification.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Education and Experience:

+ Bachelor’s Degree in Business Administration, Public Administration or related field and five years of experience managing, or supervising services typically provided by the City Clerk such as records management, City Council and Mayoral support, elections, two years of staff supervisory preferred.

+ An equivalent combination of education, training and experience which allows the incumbent to successfully perform the essential functions of the position may also be considered.

Required Licenses or Certifications:

+ Notary Public License

+ Certification as a Certified Municipal Clerk (CMC).

+ A valid Driver’s License and a driving record that is acceptable to the City’s insurance requirements are required for any position that will drive for City business.

+ A criminal background check is required following a verbal offer of employment. Criminal history is not an automatic employment disqualifier. Results are reviewed on a case-by-case basis.

Supplemental Information

WORKING CONDITIONS:

Environment:

+ Office environment

+ Constant interruptions

Physical Abilities:

+ Hearing, speaking or otherwise communicating to exchange information in person or on the phone.

+ Reading and understanding a variety of materials.

+ Operating a computer keyboard or other office equipment.

+ Sitting, standing or otherwise remaining in a stationary position for extended periods of time.

+ Bending at the waist, kneeling, crouching, reaching above shoulders and horizontally or otherwise positioning oneself to accomplish tasks.

+ Lifting/carrying or otherwise moving or transporting up to 40 lbs.

Hazards:

+ Contact with angry and/or dissatisfied customers.

Benefits information is available below and varies based on classification status. Regular, part time employees may be eligible for prorated benefits.

Please visit the HR Benefits Website (https://edmondswa.gov/cms/One.aspx?portalId=16495016&pageId=17263650) for more information.

01

I have reviewed the job posting and linked job description (if applicable) and confirm I am able to perform the Essential Functions and can meet the Physical Abilities of this position with or without a reasonable accommodation.

+ Yes

+ No

02

Which selection below best describes your level of education?

+ High School or GED

+ Some College or Certificate

+ Associates Degree

+ Bachelors Degree

+ Masters Degree or above

+ None of the above

03

Which of the following most closely matches your program of study?

+ Business Administration

+ Public Administration

+ Other related field

04

If you selected "other related field" above, please specify.

05

Which of the following best details your experience in "managing, or supervising services such as records management, City Council and Mayoral support, and elections"?

+ None

+ Less than 3 years

+ 3 to less than 5 years

+ 5 or more years

06

Which of the following best describes your experience supervising staff?

+ None

+ Less than 1 years

+ 1 to less than 2 years

+ 2 or more years

07

Do you currently hold a Notary Public License?

+ Yes

+ No

08

Do you currently hold a certification as a Certified Municipal Clerk (CMC)?

+ Yes

+ No

09

Do you currently, or will you (by start of the position), posses a valid driver's license and be able to provide a copy of your driver's abstract? [Note - A WA state driver's license is required within 30 days of hire date]

+ Yes

+ No

Required Question

Employer

City of Edmonds

Address

121 5th Ave N Edmonds, Washington, 98020

Phone

425-775-7740

Website

http://www.edmondswa.gov