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Museum of Art Assistant Registrar for Rights and Reproductions

Posting Number S01482JP

Department Museum of Art

Job Summary

The Bowdoin College Museum of Art is one of the earliest collegiate art collections in the nation. It came into being in 1811 and now includes more than 30,000 objects created over 5,000 years by artists from around the world. Always free and open to the public, the museum serves as an important cultural resource to the region and is integral to the curriculum of the Bowdoin student community.

The Assistant Registrar maintains confidential archival and permanent collections files, manages photography, and processes permanent collection image reproduction requests. This position reports to the Registrar and Collections Manager and works closely with the curatorial and art handling staff.

Education/Skills Requirements

Bachelor’s degree in a related field required. Masters degree in museum studies or art history preferred, or equivalent combination of education and experience.

+ Knowledge of current best practices in museum collections cataloguing required.

+ Knowledge of artistic rights and reproductions.

+ Excellent written and verbal communication skills are necessary for interacting with various stakeholders

+ Strong organizational, time management, and record-keeping skills are essential.

+ A high level of accuracy and attention to detail is crucial for maintaining accurate records.

Experience Requirements and/or Equivalents

1-3 years of collections management, conservation, installation and/or registration experience in a museum, gallery or fine art shipping setting required.

+ Experience with Microsoft 365, photo editing software, and collections management software required; knowledge of TMS , TMS Collections, and/or Embark systems preferred.

+ Knowledge of Crystal reports preferred.

Applicants must meet the minimum qualifications in this posting to be considered for hire.

Standard Work Days and Hours

Part time, year round, position, 24 hours per week during Museum office hours (M-F, 8:00 – 5:00) on a specific schedule to be determined. Occasional evening and/or weekend work is required.

We regret that Bowdoin is unable to provide visa sponsorship for staff positions.

Employment at Bowdoin College is contingent upon satisfactory completion of applicable background checks including but not limited to: criminal records, educational verifications, driving records (when job-related), and/or credit history (when job related).

About Bowdoin

Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.

We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.

Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.

Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.

Shift

Employment Category Part Time Year Round

FTE 0.60

Benefits Eligible Yes

Pay Type Hourly

Background Check Package Requirements Support Staff

Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No

Is a pre-placement physical required for this position? No

Posting Date 09/30/2025

Applications Accepted Until

Open Until Filled No

Type of Posting Internal/External

Special Instructions to Applicants

f selected as a finalist, you will be required to submit information for three references, including name, email address, phone number and how you know the reference.

EEO Information

Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

Supplemental Questions