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Management Analyst II

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Management Analyst II

Salary

$54,601.07 - $91,256.31 Annually

Location

Norfolk, VA

Job Type

Special Project w/Retirement

Job Number

13523

Department

Development

Opening Date

09/30/2025

Closing Date

10/12/2025 11:59 PM Eastern

+ Description

+ Benefits

+ Questions

Description

The Norfolk Economic Development Department is seeking a key member of its leadership and support team: Management Analyst II – Special Projects. This position will be a strategic role within the department, designed to provide general administrative support and an ongoing portfolio of special projects—including budget development/management, payments, personnel, and internal/external economic development initiatives.

The role will feature cross-training with Economic Development’s Management Analyst III and the Assistant Secretary Treasurer to the Norfolk Economic Development Authority to provide potential opportunities for future career progression, ensure continuity, and to broaden the analytical capacity of the Department. As a member of the Economic Development’s leadership and support team, this position will work closely with the Director, Assistant Director, Office Manager, and Officers of the Norfolk Economic Development Authority to advance the department’s mission of stimulating inclusive economic growth in the City of Norfolk.

This position will also serve as a liaison to the Norfolk Economic Development Authority, Budget Department, Finance Department, and the Human Resources Department, providing critical support through financial analysis, budget development, vendor coordination, and other administrative and strategic analyst functions.

Essential Functions

Essential functions include but are not limited to:

+ Manages the departmental budget process by monitoring expenditures for program budgets, using historical revenue collection data, analyzing and preparing projection worksheets, monitoring and assessing environmental conditions, consulting with city personnel, consultants and other sources, preparing the operating budget and budgetary updates, monitoring operating budget expenditures throughout the year and performing all work necessary to develop/update the budget.

+ Serves as the departmental coordinator of the financial system [Advantage Financial Management System (AFMS)] by coordinating system upgrades, managing, resolving and communicating fiscal matters to employees and their divisions, designing and supporting/leading internal reviews and audits to ensure adherence to rules and regulations, preparing the Capital Improvement Program and special projects for submission, and preparing reports on fiscal, budget and other financial matters.

+ Reviews and authorizes vendor payments; creates new vendors in the system as needed.

+ Serves as a key liaison - a primary or secondary contact and coordinator - for Norfolk Economic Development Authority, Budget Office, and Human Resources Department and supports related administrative functions, strategic initiatives, travel, and operational coordination for the Economic Development Department.

+ Supports the Assistant Director and Management Analyst III in the completion of special economic development projects and initiatives to include Economic Development Authority Board coordination and official, and publicly reported meeting minutes.

+ Develops and recommends strategies and policy alternatives by performing financial analysis and presenting findings to management to obtain consensus.

+ May solicit bids/quotes on work or manage a request for proposal process.

+ Will assist as needed in administrative duties by answering telephone calls, updating files, ordering supplies, preparing correspondence, council responses, notifications of policy and completing various reports.

+ Coordinates grant activities and incentive proposals by researching, identifying and communicating grant funding opportunities, collecting related input and statistical data for grant proposals, preparing and submitting proposals in accordance with stated guidelines, ensuring compliance requirements are maintained, monitoring financial records, and managing program funds, budgets and contracts.

+ Reviews and maintains departmental policies and procedures by revising the operating procedures manual, studying and recommending strategies to improve overall efficiency and effectiveness in the division, developing goals and objectives, and composing and distributing monthly reports.

+ Identifies opportunities for continuous improvement projects by collecting and analyzing data on processes and problems, process mapping, conducting research projects, addressing management decisions related to personnel, policies, procedures and organizational structure, compiling and presenting findings, recommending improvements, and assisting with their implementation.

+ May respond to business or citizen inquiries.

+ May perform related duties as needed by coordinating and drafting departmental research, position papers, and city ordinances, participating in special committees and related training sessions, and preparing project updates.

+ Provides support, as needed by maintaining the calendar, emergency and stand-by rosters, prepares for presentations, updates personnel files, organizes agendas and meetings with various directors and commissions, develops and prepares proposals, summaries and reports on agenda items, and coordinates meetings.

+ Performs other duties as assigned.

Education/Experience

Work requires broad knowledge of general administrative support and related experience in a professional or technical field. Knowledge is normally acquired through four years of college resulting in a bachelor’s degree or equivalent experience, to include military experience.

The Department of Economic Development welcomes applications from candidates who possess any combination of equivalent education or transferable experience related to general administrative support in a fast-paced office environment.

Preferred qualifications include:

•General office administration, fiscal support, and analysis

•Experience in budget development and bill payment

•Vendor coordination and payment processing

•Proficiency with financial software platforms similar to Advantage Financial Management System (AFMS)

•General knowledge of bookkeeping and the accounting cycle

•Experience in payroll, administrative coordination, and data/financial analysis is a plus

•Demonstrated ability to work effectively in a fast-paced office environment

•Responding to audit requests

•General knowledge/experience with the concept of continuous improvement

Additional Information & Requirements

+ Valid Driver's License may be required depending on assignment

Total compensation for this position may range from X - X

*Total Compensation sums the costs associated with FICA, Group Life, Retirement, and healthcare options.

+ Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

+ Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

+ Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.

+ Retirement

If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

+ The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.

NOTE:

The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.

Non-City

Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.

01

The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

+ I understand and will answer the following supplemental questions completely and thoroughly.

02

Are you a current or previous City of Norfolk employee?

+ Yes - I am a current City of Norfolk Employee

+ Yes - I am a previous City of Norfolk Employee

+ No - I am not a previous or current City of Norfolk employee

03

If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."

04

Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment.

05

Please select the highest level of education you have completed.

+ High School Diploma/GED

+ Some College (6 months or more)

+ Vocational/Technical Degree

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree or higher

06

How many years of experience do you have in budget development, monitoring, and financial analysis?

+ Less than a year

+ 1-3 years

+ 4-6 years

+ More than 6 years

07

Please briefly describe your experience. If no experience, type N/A.

08

Have you coordinated or processed vendor payments, including creating or managing vendor records?

+ Yes

+ No

09

If yes, please describe the systems or processes you used. If no, type N/A.

10

Have you served as a liaison between departments or external entities to support financial or administrative operations?

+ Yes

+ No

11

If yes, please list the departments or organizations and describe your role. If no, type N/A.

12

Have you responded to audit requests or participated in internal reviews to ensure compliance with financial or administrative policies?

+ Yes

+ No

13

If yes, please describe your involvement. If no, type N/A.

14

Have you led or supported any process improvement or operational efficiency initiatives?

+ Yes

+ NO

15

If yes, please describe the project and your role. If no, type N/A.

16

How would you rate your ability to manage multiple priorities and deadlines in a fast-paced office environment?

+ Needs Improvement

+ Adequate

+ Strong

+ Exceptional

17

Please share a specific example that demonstrates your ability. if none, type N/A.

18

Do you have experience supporting strategic projects or initiatives involving cross-functional teams?

+ Yes

+ No

19

If yes, please describe the nature of the project and your contributions. If no, type N/A.

20

Are you comfortable performing general administrative duties such as scheduling, correspondence, and file management alongside analytical tasks?

+ Yes

+ No

21

If yes, please describe how you balance both types of responsibilities. If no, type N/A.

22

Do you have experience using Advantage Financial Management System (AFMS) or a similar financial software platform?

+ Yes

+ No

23

If yes, please briefly describe your experience. If no, type N/A.

24

Please indicate your veteran status. (A copy of your long form DD-214 may be required)

+ I am not a Veteran

+ I am a Veteran

+ I am a Disabled Veteran

Required Question

Employer

City of Norfolk

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