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Real Estate Specialist

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Real Estate Specialist

Salary

$54,810.00 - $66,628.08 Annually

Location

Sacramento, CA

Job Type

Permanent Full-Time

Job Number

29322-B

Department

General Services

Opening Date

10/03/2025

Closing Date

12/1/2025 5:00 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

This is a continuous filing exam. Next filing cut-offs are at 5:00 pm on:

10/31/25, 12/1/25 (final)

Under general supervision, the Real Estate Specialist performs a variety of paraprofessional and specialized technical and administrative support duties related to the areas of appraisal, negotiation, acquisition, sale, leasing, asset management, property management, document recording, title escrow, and other related areas of the governmental real estate field.

Examples of Knowledge and Abilities

Knowledge of

+ Basic real estate laws, principles, and practices

+ Leasing terminology and conditions

+ Property and facility maintenance practices and terminology

+ Escrow and title procedures and practices

+ Title management practices

+ Real estate recording instruments and bookkeeping

+ Operation of the real estate market

+ Common descriptions of real property, including an understanding of maps and plans showing highway and other public works construction

+ Office procedures, techniques, and related modern office equipment such as computers, copiers, faxes, etc.

+ Computer software applications used in the real estate field

+ Math principles such as addition, subtraction, multiplication, and division

Ability to

+ Communicate clearly and concisely, both orally and in writing, including the preparation of technical reports

+ Read, understand, and communicate real estate policies, procedures, rules and regulations

+ Organize and prioritize work

+ Exercise good judgment and discretion

+ Evaluate, draw logical conclusions, and apply in accordance with specified rules, policies and procedures

+ Establish and maintain effective and harmonious relationships with staff, other agencies, and the public

+ Use and create complex databases and other computer software programs

+ Operate various modern office equipment, including a personal computer, copier, fax machine, and phone

+ Operate a motor vehicle to view properties

+ Read, write, and speak English at a level necessary for satisfactory job performance

Employment Qualifications

Minimum Qualifications

Either: 1. Two years of experience in the class of Senior Office Assistant or Office Specialist in Sacramento County service;

Or: 2. An Associate of Arts/Science Degree or higher from an accredited college in Business Administration, Real Estate, Communications, or other related field.

Or: 3. Two years of experience providing administrative support in governmental or commercial real estate with responsibilities that included one or more of the following: assisting in the preparation of appraisal reports, performing real estate market research, securing title, processing lease agreements, escrow processing, researching title, or managing facilities and real property.

Note: If the word “experience” is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note: If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click here (http://www.personnel.saccounty.net/Documents/EducationalDocumentsGuidelines.pdf) or speak to someone in our office before the final filing date listed in this notice.

General Qualifications

Drivers License: A valid California Driver's License, Class C is required prior to appointment to this class. Failure to maintain the appropriate California Driver's License may constitute cause for termination from the class in accordance with Civil Service Rule 11.4. Individuals who do not meet this requirement due to disability will be reviewed on a case-by-case basis.

Physical Requirements:

+ Maneuver on rough, uneven terrain at construction sites, parkland or rural properties including brushy or wooded areas away from roads or paths.

+ Climb stairs and ladders to access upper floors and building rooftops.

Other Requirements:

+ Work outdoors in all weather conditions, including all seasonal temperature ranges typically experienced in Sacramento County.

+ Occasional exposure to wild mammals, snakes, insects at rural properties or parkland nature habitat areas including heavily vegetated areas.

+ Deal with difficult and occasionally hostile people and customers.

Probationary Period

The probationary period for this classification is six (6) months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5:00 PM on the posted cut-off date. Click here (http://agency.governmentjobs.com/sacramento) to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone (916) 874-5593; 7-1-1 California Relay Service

Email [email protected]

Inter-Office Mail Code: 09-4667

www.SacCountyJobs.net

+ Employment applications and all documentation requested in this announcement must be submitted by 5:00 p.m. on the cut-off date.

+ Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

+ Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the cut-off date.

+ Application information must be current, concise and related to the requirements in this job announcement. You may only apply for this recruitment once. Duplicate and incomplete applications will be disqualified.

+ A resume may be included with your application, however it will not substitute for the information requested on the application.

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note: Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

+ Supplemental Questionnaires must be submitted by 5:00 p.m. on the cut-off date. Employment Services is not responsible for any issues or delays caused by an applicant's computer or web browser. Applicants will be automatically logged out if they have not submitted their applications and all documentation prior to 5:00 p.m. on the cut-off date.

+ The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification.

+ Please provide place of employment, pertinent dates, and concise, descriptive and detailed information for each question.

+ If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely.

+ Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question.

+ If you have no experience, write "no experience" for the appropriate question.

+ For many individuals, it is more efficient to develop responses to the supplemental questions in a word processing document and then paste them into the final document to be submitted. Changes or corrections to your Supplemental Questionnaire cannot be made once your application packet has been submitted.

+ If the Supplemental Questionnaire is used in the Formula Rate exam, failure to complete all of the questions or incomplete responses will result in a lower score. While scoring the Supplemental Questionnaire, the candidate's application and/or attachments will not be reviewed, therefore, a candidate's responses to the questions should be accurate, thorough, detailed, and complete.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible/employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Click here (https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx) for Frequently Asked Questions (FAQ's)

For information regarding County jobs:

www.saccountyjobs.net

Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.

We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at [email protected] or 916-874-7642, CA Relay 711. For more information, visit: Reasonable Accommodation Requests - Job Applicant Instructions (https://personnel.saccounty.net/Pages/DCOJobApplicantExamReasonableAccommodation.aspx)

EMPLOYEE BENEFITS

As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include: health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and/or medical cost; and an employee assistance program (EAP).

GENERAL BENEFITS:

Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net.

TEMPORARY POSITIONS:

Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions.

SALARY STEP INCREASES:

The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained.

PAY:

All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty.

VACATION:

Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.

HOLIDAYS:

14.5 holidays per year as recognized.

SICK LEAVE:

Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit.

PARENTAL LEAVE:

Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations.

TUITION REIMBURSEMENT:

Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition/registration fees and required books/supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.

RETIREMENT:

Social Security and Sacramento County Employees' Retirement System coverage.

HEALTH INSURANCE:

The County offers a variety of health plan design options to fit individual needs.

DENTAL INSURANCE:

The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person.

LIFE INSURANCE:

The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.

DEFERRED COMPENSATION:

The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal.

EMPLOYEE ASSISTANCE PROGRAM:

The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as:

+ Legal Advice/Difficult Decisions

+ Marriage or Family Relationships

+ Financial or Credit Worries/Elder Care

+ Alcohol and Drug Abuse

WELLNESS INCENTIVE PROGRAM:

The County will recognize and award time off to eligible employees who maintain an excellent attendance record.

FLEXIBLE SPENDING ACCOUNT:

The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses.

+ DEPENDENT CARE REIMBURSEMENT ACCOUNT:

Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and/or spouse to continue working.

+ MEDICAL REIMBURSEMENT ACCOUNT:

The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.

WORKERS' COMPENSATION:

In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.

SACRAMENTO CREDIT UNION:

The credit union offers loan facilities and systematic saving plans through payroll deduction.

SELECTION AND PLACEMENT

Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age.

Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations.

MINIMUM QUALIFICATIONS:

Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification.

"Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

PROMOTIONAL EXAMINATIONS:

If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications.

OPEN EXAMINATIONS:

Any person who meets the minimum qualifications may apply.

CONTINUOUS FILING EXAMINATIONS:

Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received.

ELIGIBLE LISTS:

Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists.

EXAMINATION RATINGS:

Unless otherwise stated on the announcement: To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director.

APPEAL PROCESS:

Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination.

Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone: (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate.

FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs): https://personnel.saccounty.net/Pages/EmploymentServicesFAQs.aspx

OTHER INFORMATION

VETERAN'S PREFERENCE:

Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes.

"Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his/her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his/her military service.

Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.

CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT:

As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment.

CONFLICT OF INTEREST CODE:

Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest.

CONCURRENT EMPLOYMENT:

No employee may concurrently occupy more than one County position.

SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION):

Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that:

Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and

The certification of eligibles who possess special skills have been approved by the Civil Service Commission.

PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING:

The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant.

DRIVER LICENSE:

Possession of a valid California Driver License may be required for some positions.

PROBATIONARY PERIOD:

Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months.

AGENCY SHOP/FAIR SHARE FEE:

Some positions require, as a condition of continued employment, that the person either:

1. Become a union member;

2. Pay a fair share fee to the union; or,

3. Meet specific requirements under which an equivalent amount must be paid to a charity.

FINGERPRINTING AND CRIMINAL RECORD CHECKS:

Fingerprinting and criminal record checks are required for some positions.

01

The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score.

br>Note: The Supplemental Questionnaire and the Application are administered as two separate documents. The Application is used only to determine if the minimum qualifications are met; and the Supplemental Questionnaire will be used only to determine your exam score.

In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored.

By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge.

+ I have read and understood the above instructions.

02

Select the one box that best describes your highest level of education from an accredited college or university.

+ Some completed coursework, but less than 30 semester units or 45 quarter units.

+ 30 but less than 60 semester units or 45 but less than 90 quarter units in Business Administration, Real Estate, Communications, or other field closely related to Real Estate Specialist.

+ An Associate’s Degree, or at least 60 semester (90 quarter) units in Business Administration, Real Estate, Communications, or other field closely related to Real Estate Specialist.

+ 30 but less than 60 semester units or 45 but less than 90 quarter units in an unrelated field.

+ An Associate’s Degree, or at least 60 semester (90 quarter) units in an unrelated field.

+ Bachelor’s Degree or higher in Business Administration, Real Estate, Communications, or other field closely related to Real Estate Specialist.

+ Bachelor’s Degree or higher in an unrelated field.

+ None of the above.

03

Do you have at least two (2) years of full time experience in the class of Senior Office Assistant or Office Specialist in Sacramento County service?

+ Yes.

+ No.

04

Select all the boxes that best describe the paid tasks you perform on a regular basis in the field of real estate.

+ Assisting in coordinating and processing requests for building repairs, alterations and improvements to facilities, including cost estimates and recommendations; viewing properties to see that work has been completed.

+ Assisting in the preparation of real estate documents such as purchase agreements, appraisal summary statements, lease agreements, sale agreements, deeds, etc.

+ Conducting rental market research.

+ Ensuring property management and/or janitorial services are provided for in facilities.

+ Entering data in various databases to reflect land sales, real estate trends, appraisals, lease management, facility management, tenant improvements, and other related real estate information.

+ Examining and interpreting dedication recording documents for accuracy and acceptability to ensure organization’s interest.

+ Researching and resolving property management service problems by reviewing lease agreements; applying applicable rules, policies and procedures, and contacting appropriate vendors/contractors to meet customer needs.

+ Researching County databases, files and recorded documents to determine the responsible County department for payment of tax bills.

+ Reviewing tenant improvements, facility repairs, building maintenance and/or contractor invoices, property tax billing and/or special assessments payments for accuracy and completion prior to processing.

+ None of the above.

05

Select all the boxes that best describe the areas you have paid experience adhering to or implementing on a regular basis.

+ Basic real estate laws, principles, and practices.

+ Common descriptions of real property, including an understanding of maps and plans showing highway and other public works construction.

+ Communicating clearly and concisely, both orally and in writing, including the preparation of technical reports.

+ Establishing and maintaining effective and harmonious relationships with staff, other agencies, and the public.

+ Evaluating, drawing logical conclusions, and applying in accordance with specified rules, policies and procedures.

+ Exercising good judgment and discretion.

+ Having an understanding and ability to communicate real estate policies, procedures, rules and regulations.

+ Organizing and prioritizing work.

+ None of the above.

06

Select the one box that best identifies your proficiency using Microsoft Word or similar software. You may be required to demonstrate your proficiency using Word during the interview process.

+ None.

+ Basic: Opening, creating, and saving simple documents; using form letters/templates (not creating); cutting and pasting; etc.

+ Intermediate: Creating form letter templates; creating and using styles; cutting and pasting from unlike data sources; mail merge; creating tables; converting Word document to PDF; etc.

+ Advanced: Creating macros; creating multiple section breaks with different page numbers; creating automatic table of contents; linking multiple documents; creating columns; embedding images and objects; converting PDF to Word document; etc.

07

Select the one box that best identifies your proficiency using Microsoft Outlook or similar software. You may be required to demonstrate your proficiency using Outlook during the interview process.

+ None.

+ Basic: Reading and replying to email; composing and sending email.

+ Intermediate: Maintaining a calendar, scheduling meetings, attaching documents to emails.

+ Advanced: Creating folders and subfolders, creating contact lists, delegating access to mail/calendar, creating a contact group.

08

Select all the boxes that describe software you are proficient in using. You may be required to demonstrate your proficiency during the interview process.

+ Real Estate or Property Management software.

+ Geographic Information Systems software.

+ None of the above

09

Describe in detail your education, training and paid experience as it pertains to the position of Real Estate Specialist with the County of Sacramento. For all experience listed, provide the following information if applicable:

+ Your job title(s)

+ Your employer (you may include more than one employer)

+ The department/unit

+ Dates of employment

+ Primary duties and responsibilities to support and further clarify the experience selected in response to all prior supplemental questions, as well as, other applicable duties performed

If you have no relevant education, training or experience, please write "None”.

10

Select the one box that describes your current valid California Driver License.

+ None.

+ I have the ability to immediately obtain a California Class C Driver License.

+ I possess a California Class C Driver License or higher.

+ I do not possess nor have the ability to obtain a California Class C Driver License.

11

The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment must pass a drug test administered by the County and at no cost to the applicant.

I understand, if offered conditional employment, I will be subject to a drug test administered by the County as described in Sacramento County Personnel Ordinance Section 2.78.030.

+ Yes.

+ No.

12

I have read the General Requirements and Other Requirements as stated on the job announcement.

+ Yes.