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Position Summary

Perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, a group of individuals, or a location. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment.

Position Details

+ Provide office/job support to Project Management team.

+ Create and modify documents using MS Word and Excel. Create presentations using PowerPoint.

+ Issue purchase orders, track and manage material/equipment purchases.

+ Manage job OCIP/CCIP, MWBE requirements, bonds, and document control.

+ Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.

+ Set-up and maintain filing systems (electronic and hard copy).

+ Set up and coordinate meetings (conference room and teleconferencing).

+ Take meeting minutes and transcribe dictation tapes.

+ Act as a liaison from office to field and other company departments (if applicable).

+ Perform research via internet.

+ Maintain manager calendar(s).

+ Pull building permits and request inspections.

+ Manage subcontractor agreements and process subsequent work agreements.

+ Process monthly progress billings using company software and AIA Documents.

+ Process and post job change orders as required.

+ Code invoices for payment.

+ Assist with tracking various projects from beginning to end and help project management monitor their success.

+ Perform additional assignments as requested.

Qualifications

+ High school degree or equivalent with 1-2 years of business school/clerical training preferred

+ 3-5 years of proven support/experience in the construction industry

+ Knowledge of office routines and business protocol

+ Experience in billing, construction terms, paperwork and processes.

+ Strong computer skills and ability to work effectively in MS Office

+ Strong written and verbal communication, interpersonal, and organizational skills

+ Ability to type 50-60 WPM accurately

+ Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)

+ Ability to multi-task and prioritize

+ Knowledge and accuracy in arithmetic

+ Has working knowledge of reporting and billing needs in the construction industry

+ Has working knowledge of documentation, systems, and management procedures in the construction industry

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

+ 401(k) plan with **50% company match (no cap)** and immediate 100% vesting

+ Medical, dental, and vision insurance **(100% paid for employee)**

+ Annual bonus program based upon performance, achievement, and company profitability

+ Term life, AD&D insurance, and voluntary life insurance

+ Disability income protection insurance

+ Pre-tax flexible spending plans (health and dependent care)

+ **Paid parental leave**

+ Paid holidays, vacation, and personal time

+ Training/professional development opportunities and company-paid memberships for professional associations and licenses

+ Wellness benefits

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .

Southland Industries and all its subsidiaries are an **Equal Opportunity Employer** and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

**Contingent Employment:** All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

**External Agency Announcement** : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).

Required Skills

Required Experience