• Real Estate Administrator

    Healthpeak Properties, Inc. (Dallas, TX)


    POSITION RESPONSIBILITIES

    Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

     

    + Answer management phones and assist with tenant needs.

    + Respond to inquiries by providing routine information and or taking and delivering messages.

    + Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.

    + Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.

    + Maintain inventory of office supplies and property staff directory.

    + Monitor outside vendors for compliance of contracts and certificates of insurance.

    + Assist with preparing and administering service agreements.

    + Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.

    + Responsible for accounts payable, accounts receivable and reporting.

    + Organize and code invoices.

    + Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received.

    + Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment.

    + Compiling and reviewing Tenant Billings and other miscellaneous charges.

    + Provide management team with aged delinquency reports and send delinquency letters.

    POSITION REQUIREMENTS

    + Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.

    + Minimum of 2 years previous commercial property management experience.

    + Experience with MRI and Yardi software.

    + Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.

    + Possess professional demeanor and excellent interpersonal and customer service skills.

    + Have access to reliable transportation and maintain a valid driver's license.

    + Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.

    + Excellent communication skills, both verbal and written.

    + Ability to work independently.

     

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