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POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls and policies; maintain good tenant and client/owner relations; assist property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

+ Answer management phones and assist with tenant needs.

+ Respond to inquiries by providing routine information and or taking and delivering messages.

+ Receive, distribute, and review all purchase orders, track purchase orders in Workspace, alert management of any problems or unresolved purchase orders, and run monthly reports.

+ Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.

+ Maintain inventory of office supplies and property staff directory.

+ Monitor outside vendors for compliance of contracts and certificates of insurance.

+ Assist with preparing and administering service agreements.

+ Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents.

+ Responsible for accounts payable, accounts receivable and reporting.

+ Organize and code invoices.

+ Assist Chief Engineer with update of electrical analysis worksheet as utility invoices are received.

+ Responsible for issuing Purchase Orders (POs), tracking, and assigning the POs to invoices as they are processed for payment.

+ Compiling and reviewing Tenant Billings and other miscellaneous charges.

+ Provide management team with aged delinquency reports and send delinquency letters.

POSITION REQUIREMENTS

+ Must have a minimum high school education. Associate’s or Bachelor’s degree preferred.

+ Minimum of 2 years previous commercial property management experience.

+ Experience with MRI and Yardi software.

+ Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.

+ Possess professional demeanor and excellent interpersonal and customer service skills.

+ Have access to reliable transportation and maintain a valid driver's license.

+ Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.

+ Excellent communication skills, both verbal and written.

+ Ability to work independently.

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