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Director of Budget and Grant Compliance with GEARUP - Internal Only

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Director of Budget and Grant Compliance with GEARUP - Internal Only

Salary

$99,047.76 - $103,133.88 Annually

Location

Denver Metro, CO

Job Type

Full Time

Job Number

10032025523

Department

Colorado Department of Higher Education

Opening Date

10/03/2025

Closing Date

10/7/2025 11:59 PM Mountain

FLSA

Determined by Position

Primary Physical Work Address

1600 Broadway, Denver, CO 80202

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

[email protected]

Type of Announcement

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

Under general supervision, the Director of Budget and Grant Compliance manage the budget, s cholarship t rust s , grant compliance and p roject m anagement for Colorado GEAR U P . This position is responsible for fiscal oversight of the program’s $17.5 million o perational b udget and the $17.5 million s cholarship t rus t .

Term Limited Notice

This position is term-limited and is expected to conclude on September 30, 2026. The position may be renewed annually through September 30, 2032, as long as funding is made available by the U.S. Department of Education. However, the continuation of this role is contingent upon funding from the U.S. Department of Education.

S upervision E xercised

This position does not supervise any employees.

S cope of R esponsibilities

This intermediate level position independently performs specialized budget and grant compliance duties supporting the GEAR UP program. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures, practices and policies of the work unit.

Description of Job

The duties listed below reflect the different types of work that may be performed. The omission of any specific duty will not prevent the assignment of work that is appropriately related to this position.

Budget Policies and Procedures

+ Review, interpret and implement federal legislation, rules, regulations, directives, and guidelines of the grant an d monitor requested responses to the federal government and/or auditors

+ Implement and maintain the integrity of the state accounting policies and procedures

A ccounts Payable/Receivable

+ Review and approve transactions and process financial transaction documents within the s tate accounting system . Review, approve and manage all purchases for the project

+ Review, approve and manage all P-Card expenses and monthly reconciliation

+ Review, approve and manage payments of invoices , reimbursements and contract payment disbursements

+ Negotiate, approve, and manage contracts, indirect and cost share agreements.

+ Plan, organize and oversee logistics for contract s, including conferences, retreats, meetings, workshops, travel and student related activities

+ Review and approve employee travel and project activities reimbursements in accordance with state fiscal rules

+ Manage timesheets and approval for bi-weekly payment for tutors

+ Establish and maintain vendor relationships for products and services , including price negotiation

+ Code and track expenses, record revenue and balance spending for the project

Budget Management

+ Manage the cash revenue from the federal draw system and execute drawdowns

+ Create and manage the annual budget for the Colorado G EAR UP g rant

+ Create and monitor a quarterly and annual forecast

+ Reconcile all general , grant ledger expenditure accounts and fund allocations and create reports with current data for decision making

+ Create, update, and maintain logs for all transactions , e nsur ing proper documentation support, chart of account coding and authorization and accuracy

Reporting

+ Prepare and analy ze specific high-level reports to show the budget-to-actual budget status and budget projections monthly, quarterly and annually

+ Investigate, research and interpret fiscal data in various reporting systems

+ C omplete the budget sections of the federal Annual Performance Report and the Final Performance Report and conduct ongoing monitoring throughout the grant cycle

Scholarships

+ Oversee and monitor the Colorado GEAR UP Scholarship trusts expenditures

+ Approve scholarship disbursements as needed

+ Reconcile scholarship disbursements and refunds monthly using multiple systems

+ Monitor and record interest revenue from the trust account

+ Prepare monthly, semester and annual reports to show budget-to-actual status

+ Complete the scholarship section of the federal Annual Performance Report and the Final Performance Report

Grant Compliance

+ Manage and oversee in-kind contributions with high school staff and high school partners

+ Manage and oversee scholarship match with participating institutions of higher education and other scholarship programs

+ Manage and oversee in-kind contribution opportunities with third party entities

+ Manage federal time and effort reporting for grant staff

+ Prepare semester and annual reports to show match progress

+ Manage and c omplete the match section of the federal Annual Performance Report and the Final Performance Report

+ Provide training and support for field staff on in-kind contribution- related policies and procedures and support for partners

Project Management

+ Project management tasks will vary and will change month-to-month as program activities change through each phase of the project. Project management tasks includ e, but are not limited to , precollegiate services, postsecondary services, database platforms and communications tools.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Education and Experience

Any combination of experience and education that would likely provide the required knowledge and abilities is qualifying . A typical way to obtain the knowledge and abilities would be:

Substitution: Four (4) years of experience in a related field can replace the education requirement of a bachelor’s degree

Education:

Bachelor’s degree from an accredited university or college in accounting, finance, or a related field

Experience:

+ Four (4 ) years of experience with professional accounting/budget i ncluding g eneral ledge r and reconciliation

License s and Certifications:

+ Valid Colorado driver’s license and compliance with all requirements for driving a state vehicle are required throughout the term of employment

Preferred Qualifications

Education:

Master’s degree from an accredited university or college in accounting, finance, or a related field

Experience:

+ Two (2) years of experience with CORE ( a ccounting system) and InfoAdvantage (reporting system )

+ USDOE Federal grant experience including knowledge of federal fiscal rules and regulations, grants compliance and reporting

+ Experience writing grants

+ Experience working in state or local government

+ Two (2) years of supervisory experience in a professional setting

+ Two (2) years of professional experience working in a high school or college setting

Knowledge of:

+ Standard office practices, procedures, software and equipment, including the use of personal computers, telephones, Zoom, and Microsoft Office (Excel, Word, PowerPoint, Outlook, and Teams)

+ State statutes, rules and regulations, policies, procedures, and guidelines

+ Financial aid, college admissions, college placement and admission assessments, concurrent enrol l ments and scholarship s

+ General accounting practices and standards, including GAAP, GASB , s tate fiscal rules, state financial reporting and s tate a uditor requirements

Ability to:

+ Work effectively in both independent and team situations

+ Analyze spreadsheets and discover discrepancies

+ Pose , investigate and explore deep fiscal questions

+ Translate accounting rules and regulations to program staff

+ Think critically and apply reasoning and analysis

+ Communicate effectively, both written and verbally

+ Employ attention to technical detail and accuracy

+ Apply time management skills to prioritize work

+ Read and interpret new and existing statutes to identify the impact of proposed legislation on the department

+ Interpret and understand the financial language of legislation and state fiscal rules

Supplemental Information

Physical and Mental Standards (Hybrid Setting)

The physical and mental standards described here are representative of those that must typically be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Frequently sit/stand at a desk for extended periods of time

+ Frequently move from one area/building to another and sit/stand during the course of a day/week/month for meetings

+ Occasionally may push or pull an object

+ Frequently use finger dexterity and operate a keyboard

+ Regularly lift 10 pounds and occasionally lift 25 pounds

+ Frequently use vision to read documents, view computer screens, and see close and distant objects

+ Frequently use speech and hearing to engage in conversation, in person, and over the telephone

If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquires to [email protected]

T ypical W orking C onditions

+ The employee typically works in a standard office environment where the noise level is moderate, and the office has controlled temperatures. Works a 40-hour work week, either remotely, hybrid , or in-office, depending on the arrangement met during employment with the supervisor during normal office hours of Monday– Friday 8:00 am – 5:00 pm.

+ Job duties may occasionally require working extended hours or hours outside of the regular schedule.

+ The position may require periodic in-state and out-of-state travel requiring occasional overnight stays. The position requires the ability to travel independently through the state including overnight stays.

N otice

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The duties, expectations, and actions listed for this role may change at any time with or without notice.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Higher Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resource Director at [email protected] or call 720.264.8575.

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Every applicant must submit a cover letter and resume to move forward. Have you submitted your cover letter and resume?

+ Yes

+ No

02

I understand the condition of employment means that I must me a resident of Colorado.

+ Yes

+ No

Required Question

Employer

State of Colorado

Address

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Website

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