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Education Funding Operations Specialist

School of Medicine, Stanford, California, United States

New

Compliance Legal

Post Date 2 days ago

Requisition # 107421

Stanford University School of Medicine is world renowned for leading edge education, research, patient care and medical advancements. The Department of Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

Department Information

The Stanford Center for Continuing Medical Education (Stanford CME) is a global leader in promoting lifelong learning among healthcare professionals. As such, we advance patient and population health and promote innovation by planning and implementing accredited continuing education activities to enhance the professional development of healthcare teams locally, regionally, in the San Francisco Bay area, in the greater Pacific Region, nationally, and globally. The overall goal of our program is to augment physician knowledge, enhance competence and performance in practice, and improve patient outcomes.

Job Purpose

Stanford University School of Medicine’s Center for Continuing Medical Education (CME) is seeking an Education Funding Operations Specialist to lead the solicitation, negotiation, administration, and compliance monitoring of educational grants, sponsorships, and exhibits that support accredited and non-accredited continuing education programs for healthcare professionals.

This position plays a vital role in sustaining and expanding external funding by preparing and submitting grant proposals, managing post-award reporting, and maintaining relationships with a diverse portfolio of funders, including industry partners, non-profit foundations, and government sponsors. The Operations Specialist collaborates closely with faculty, course directors, and administrative staff to ensure compliance with Stanford University policies and accreditation requirements, while advancing the mission of delivering high-quality, evidence-based education.

The successful candidate will demonstrate exceptional organizational skills, a high degree of professionalism, and the ability to thrive in a fast-paced environment that requires balancing competing deadlines. Prior experience with educational grants, sponsorships, or contracts—particularly in a continuing medical education or healthcare setting—is strongly preferred.

This position is eligible for full-time remote work from within the United States with periodic visits to campus, subject to operational needs. In addition, a shared touchdown workspace is available for staff who wish to work onsite occasionally.

Core Duties

+ Conducting formal solicitations and negotiations of grants, sponsorships and exhibits in support of department initiatives.

+ Preparing detailed proposals, budgets, amendments, and compliance documentation.

+ Accepting awards on behalf of the university and overseeing all aspects of post-award administration, including reporting, reconciliation, and recognition deliverables.

+ Advising faculty and staff on the interpretation of grant provisions, regulatory requirements, and institutional policies.

+ Serving as a subject matter expert on funding compliance, accreditation standards, and industry regulations.

+ Managing complex timelines and deliverables across multiple concurrent projects.

+ Contributing to process improvements, training, and resource development to enhance operational efficiency and compliance.

Education & Experience (Required)

Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required)

+ Knowledge of grant and contract programs and processes.

+ Excellent communication and interpersonal skills.

+ Excellent judgement to know when to escalate unusual cases to more experienced colleagues.

+ Proven ability to manage a high volume workload and a multitude of constantly changing priorities in a fast-paced environment.

+ Demonstrated ability to take initiative, prioritize workload, follow up with key stakeholders, meet deadlines and work both independently and as an effective member of a team.

Desired Qualifications

The successful candidate will demonstrate exceptional organizational skills, a high degree of professionalism, and the ability to thrive in a fast-paced environment that requires balancing competing deadlines. Prior experience with educational grants, sponsorships, or contracts—particularly in a continuing medical education or healthcare setting—is strongly preferred.

Physical Requirements

+ Frequently sitting, grasping lightly, use fine manipulation and a computer (keyboard, mouse, monitor).

+ Occasionally use a telephone, rarely stand/walk, twist, bend, stoop, squat, write by hand, sort, and file paperwork or parts.

+ Rarely lift, carry push, and pull objects that weigh up to 10 pounds.

Working Conditions

+ May have occasional extended or weekend work hours during peak business cycles.

Work Standards

+ Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

+ Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

+ Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu.

This remote role is open to candidates anywhere in the United States. Stanford University hasfive Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $71,890 to $90,300 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

+ **Freedom to grow.** We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

+ **A caring culture.** We provide superb retirement plans, generous time-off, and family care resources.

+ **A healthier you.** Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

+ **Discovery and fun.** Stroll through historic sculptures, trails, and museums.

+ **Enviable resources.** Enjoy free commuter programs, ridesharing incentives, discounts and more!

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Additional Information

+ **Schedule: Full-time**

+ **Job Code: 4572**

+ **Employee Status: Regular**

+ **Grade: H**

+ **Requisition ID: 107421**

+ **Work Arrangement : Remote Eligible**