• Office Manager/Executive Assistant M/F

    Safran (Alexandria, VA)


    Office Manager/Executive Assistant M/F

    Job details

    General information

    Entity

    Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets.

     

    Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking.

     

    Reference number

     

    2025-164481

    Job details

    Domain

     

    Performance and Support

     

    Job field / Job profile

     

    Administrative - Administrative

     

    Job title

     

    Office Manager/Executive Assistant M/F

     

    Employment type

     

    Permanent

     

    Professional category

     

    Employees / Staff

     

    Part time / Full time

     

    Full-time

    Job description

    The Office Manager/Executive Assistant for “The Company” will be responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency. The Office Manager/Executive Assistant is responsible for accomplishment of the following major objectives:

     

    • Manage and supervise office operations, including ensuring proper procedures are followed, ordering supplies, processing invoices and expenses reports, interacting with vendors and facility management

    • Work with “The Company” security experts to ensure office procedures are current and systems are functional

    • Process new employees, including paperwork, securing network access, mobile phones, business cards, and computers

    • Plan, coordinate, and maintain executive calendars, meetings, teleconferences, and travel (foreign and domestic)

    • Perform monthly analysis of actual expenses vs. budget, generating a report to be distributed to Finance Department in US and France

    • Provide backup to Marketing, Business Development, and Government Affairs teams as needed

    • Serve as the Human Resource contact for the office

    • Maintain relationships with “The Company” counterparts world-wide to increase sense of cohesiveness

    Candidate skills & requirements

    • Thorough knowledge of office procedures, equipment, and software systems, including excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook)

    • 3+ years of relative experience

    • Comfortable taking initiative and working across teams and functions

    • Excellent communication skills including oral, written, and interpersonal

    • Ability to work with all levels of management and staff, vendors, and customers

    • Strong organizational skills, including the ability to successfully manage multiple projects with competing priorities and deadlines

    • Excellent attention to detail and follow-up

    • Ability to exhibit confidentiality, discretion, and flexibility

    • A working knowledge of accounting and human resource management practices and procedures

    • A working knowledge or desire to learn French language and culture

     

    Annual salary

    TBD

    Job location

     

    Job location

     

    North America, United States, Virginia, Alexandria

     

    City (-ies)

     

    Alexandria

     

    Applicant criteria

     

    Minimum education level achieved

     

    Bachelor's Degree

     

    Minimum experience level required

     

    More than 3 years

     

    ITAR Controlled Position: Select "Yes" if role requires U.S. citizenship/permanent residency

     

    No