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Purchasing Agent Level 2 (2 Vacancies) - Provisional

GENERAL DUTIES

This class of positions encompasses responsible purchasing of a variety of materials with varying degree of latitude. For independent initiative and judgment and supervisory work of a major subdivision in a large bureau or purchasing organization. There are three assignment levels within this class of positions. All personnel perform related work.

Assignment Level I

Under general supervision, with limited latitude for independent or unreviewed action or decision in accordance with standard procedures and legal requirements, performs work of limited difficulty and responsibility in one or more of the following areas:

- Is responsible for the purchase of a volume and variety of materials in assigned fields.

- Reviews purchasing requisitions, checking descriptions and specifications to determine their accuracy and adequacy and consults with department and agencies to adjust possible discrepancies.

- Analyzes market conditions in relation to recent, current, and anticipated purchases.

- Prepares proposals for bidding on items to be purchased.

- Develops lists of prospective bidders.

- Reviews bids and quotations to determine most reasonable price in relation to market conditions and responsibility of bidders and makes recommendations based on these determinations.

- Examines samples of items to determine compliance with specifications or standards, suggesting substitute items when desirable.

- Interviews and corresponds with vendors, business representatives and contractors.

- Analyzes trade journals, catalogs, directories and other technical material with respect to market and price conditions.

- Prepares necessary purchasing documents in accordance with procurement requirements.

- May supervise Assistant Purchasing Agents and clerical personnel.

- Keeps records and makes copies.

Assignment Level II

Under general supervision, with considerable latitude for independent or unreviewed action or direction, in accordance with standard procedures and legal requirements, handles more complex problems in one or more of the following:

- Is responsible for the purchasing of materials in assigned fields which involve a large expenditure of money and the more complex purchasing problems that are continual in nature, due to such factors as seasonal variations, number and variety of items, frequency and extent of emergency purchases, complicated and non-standard nature of items purchased, and liabilities and consequences resulting from purchasing errors.

- May incidentally perform duties described under Assignment Level I.

Assignment Level III

Under direction, with wide latitude for independent or unreviewed action or decision, performs supervisory work in one or more of the following, after having performed duties at Assignment Level I and/or II at least two years:

- Supervises and coordinates the purchasing activities of a subdivision consisting of two or more commodity units.

- Makes investigations in relation to purchase and handles special assignments as required.

- Reviews contract and calendar proposals before advertising.

- Approves recommendations for contract awards, contract modifications, buy-against transactions, formal requests for time extension on contracts, etc.

- Supervises various activities in connection with open market transactions.

- Supervises personnel in the titles of Assistant Purchasing Agents and other clerical personnel.

- May incidentally perform duties described under lower Assignment Levels.

- May, during temporary absence of immediate superior, perform the duties of that individual.

CONTRACT TITLE

Purchasing Agent

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

The City University of New York’s Department of Facilities Planning, Construction, and Management (FPCM), through its recently formed Office of Facilities Maintenance, Operation, and Emergency Response, will lead the university's shared facilities services operations. The newly envisioned shared facilities services model will operate through the university’s four regional maintenance hubs, supported by the business and administration teams operating from the facility's central office. The strategic goal of the shared facilities services is to ensure a standardized, professional level of facility operations, and centralized oversight for the maintenance and upkeep of CUNY’s portfolio of 300 buildings and 26 million square feet of educational facilities.

FPCM is seeking two (2) Purchasing Agents to support the Office of Facilities Operation and Emergency Response. Reporting to the Facilities Procurement Director, the successful candidates will collaborate with the Accounts Payable, Property Management, and FPCM departments to develop, document, and enhance the end-to-end procure-to-pay process. Working in a team-oriented environment, the candidates will identify opportunities to streamline workflows and improve operational efficiency.

Responsibilities include but are not limited to the following:

+ Administer tax-levy and non taxy-levy purchases and process purchase orders.

+ Coordinate competitive bidding processes; develop and maintain bidder lists for solicitations.

+ Conduct financial analyses, interpret statements of financial obligations, and prepare reports.

+ Implement follow-up measures to reconcile discrepancies and recommend improvements to current practices when necessary.

+ Participate in and support contract negotiations with vendors, focusing on pricing and product specifications.

+ Draft solicitation documents and procurement memoranda for Requests for Quotes (RFQ), Requests for Proposals (RFP), Invitation for Bids (IFB), Sole and single-source procurements, etc.

+ Liaise with CUNY Legal for approval of contract boilerplate, as well as the auditor and other internal and external agencies as necessary.

+ Advertise procurement opportunities in the City Record and NYS Contract Reporter for both tax-levy and non tax-levy projects.

+ Ensure timely processing of all purchase requisitions.

+ Perform related duties as assigned.

NOTE:

Until further notice, this position is eligible for a hybrid work schedule.

MINIMUM QUALIFICATIONS

1. High school graduation or its equivalent and four years of full-time, paid experience in purchasing a large volume and/or variety of materials, supplies, or equipment, two years of which may have been in a field closely related to large-scale purchasing such as inspection or specification writing covering a large volume and/or variety of materials, supplies or equipment; OR

2. A baccalaureate degree, from an accredited college, in marketing , materials testing, mathematics, merchandising, purchasing, retailing, economics, or finance and one (1) year of full-time, paid experience in purchasing a large volume of materials, supplies or equipment; OR

3. A combination of education and/or experience which is equivalent to 1 or 2.

OTHER QUALIFICATIONS

Preferred:

+ Bachelor’s degree and four years' related experience

+ Knowledge of CUNY and State of New York accounting and auditing principles, and purchasing regulations

+ Experience with interpreting and applying CUNY and State of New York regulations, policies, and procedures

+ Work experience in sourcing commodities and services for the needs of facilities maintenance

+ Proficiency in Microsoft Office, Adobe, and the Internet

+ Experience in conducting procurement in a Higher Education setting

COMPENSATION

Level 1

New Hire Minimum: **$52,820***

Incumbent Minimum: **$59,689**

Level 2

New Hire Minimum: **$61,445***

Incumbent Minimum: **$69,432**

*This amount reflects a 13% salary suppression in effect for the first 24 months of employment only.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials meet the responsibilities and qualifications outlined.

The direct link to the job opening from external sources is:

https://hrsa.cunyfirst.cuny.edu/psc/erecruit/EMPLOYEE/HRMSCG/c/HRS\_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=31145&PostingSeq=1

Current CUNY employees are strongly encouraged to apply and must do so through CUNYfirst Employee Self Service using their login credentials. After you login, click the Careers tile on the Employee Self Service Menu page to view job openings.

CLOSING DATE

November 05, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31145

Location

Central Office