• Executive Assistant

    Robert Half Office Team (Rancho Santa Fe, CA)


    Description

    Our client, a prestigious luxury real estate firm in Rancho Santa Fe, is seeking a poised and experienced Executive Assistant to provide high-level administrative support to the executive leadership team. This is a sophisticated, fast-paced environment where discretion, initiative, and attention to detail are paramount. The ideal candidate is confident, organized, and capable of managing complex schedules, high-profile client interactions, and confidential information with ease. You’ll serve as the right hand to leadership — anticipating needs, managing communications, and ensuring flawless coordination across all facets of business operations.

     

    What You’ll Do

     

    + Manage complex calendars, travel arrangements, and client meetings for executive leadership.

    + Draft correspondence, reports, and presentations with impeccable accuracy and professionalism.

    + Maintain discretion with sensitive financial, client, and company information.

    + Liaise with clients, investors, and partners, ensuring seamless communication.

    + Prepare documentation for property listings, contracts, and marketing materials.

    + Support event planning, open houses, and networking functions.

    + Coordinate projects and assist with special initiatives from leadership.

    + Oversee general office operations, ensuring efficiency and professionalism.

    Requirements

    + Bachelor’s degree preferred.

    + 4+ years of executive administrative experience, ideally in real estate, legal, or finance.

    + Exceptional organizational, writing, and interpersonal skills.

    + Advanced proficiency in Microsoft Office, Google Workspace, and CRM systems.

    + Ability to manage competing priorities in a high-demand environment.

    + Professionalism, discretion, and poise in all interactions.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .