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Description

We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.

Responsibilities:

• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.

• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.

• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.

• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.

• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.

• Utilize proprietary claims software to track and manage application statuses efficiently.

• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.

• Collaborate with internal teams to ensure smooth operations and adherence to timelines.

• Set clear deadlines for tasks and follow up to ensure timely completion.

• Uphold exceptional customer service standards while managing sensitive financial information.

Requirements

• Proven experience in administrative roles, preferably involving grant management or cost allocation.

• Proficiency in Microsoft Excel, including the ability to use intermediate functions for data management.

• Strong organizational skills with the ability to set and meet deadlines.

• Exceptional communication skills, both written and verbal, with a detail-oriented and approachable demeanor.

• Familiarity with fund accounting or non-profit financial processes is a plus.

• Ability to review and interpret detailed contracts and regulations accurately.

• Customer service experience, demonstrating excellent interpersonal skills.

• Education requirements are flexible; both degree and non-degree candidates will be considered.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. Apply today!

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .