"Alerted.org

12926BR

Title:

Executive Assistant II

Job Description:

Salary Range

$80,000 - $90,000

Financial compensation packages may be higher or lower than what is listed, and will ultimately depend on factors including relevant experience, internal equity, skillset, knowledge, geography, education, business needs and market demand.

Provides analytical and administrative support to the Executive(s) and operates under minimal supervision. Report to Executive(s) and/or Vice President(s) or other levels where appropriate. Job duties:

+ Provides analytical and administrative support to the Executive and the department(s) Directors as needed.

+ Drafts, edits and proofreads letters, memos and other correspondence and reports.

+ Manages primarily large size projects from a full project coordination perspective and participates in determining objectives of the assignment.

+ Independently plans schedules and arranges activities in order to accomplish objectives.

+ Prepare and organize information, including research for weekly, monthly, quarterly, and yearly presentations

+ Manages Ringi (Project Approval Process) generation as needed to facilitate creation of and routing for comments/approvals, including check requests, invoices and other financial documentation as directed.

+ Compiles and maintains standard reports.

+ Organizes webinars and conference calls on behalf of the Executive.

+ Organizes and coordinates meetings and provides on-site and pre/post meeting support.

+ Coordinates logistical support for meetings and customer visits.

+ Assists the Executive(s) with email organization and staff calendars.

+ Assists any other Executive Staff member with their requests.

+ Manages expense reports and travel itinerary for the Executive and the department Directors as needed.

+ Assists and directs visitors and vendors as needed.

+ Manages general office supply inventory/distribution and business card orders.

+ May monitor work of other administrative staff members, to include monitoring projects.

+ Provide back-up support for other Assistants and from time-to-time the front desk as needed or required.

+ Comply with applicable Laws and Regulations, adhere Quality Management System processes and requirements as well as demonstrate Ethics and Integrity in all matters and at all levels throughout the organization.

+ Performs additional responsibilities as assigned.

EEO

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.

Fair Chance Ordinance

If you are applying to perform work for Terumo Neuro in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Terumo Neuro reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

Terumo Neuro will consider for employment qualified job applicants with arrest or conviction records in accordance with the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance.

Auto req ID:

12926BR

Location MV:

Aliso Viejo, California, USA

Department Name:

320-Indirect Manufacturing

Qualifications:

1. Bachelor’s degree or equivalent combination of education and experience.

2. Minimum eight (8) years of progressive administrative support experience.

3. Advanced proficiency with Microsoft Office products.

4. Must have a current notary license.

5. Must be in the office four (4) days/week with a rotating schedule to work some Fridays.

Desired Qualifications

1. Excellent written and verbal communication skills.

2. Excellent attention to detail and ability to work autonomously.

3. Excellent organizational and project coordination ability.

4. Ability to maintain strict confidentiality and discretion at all times.

5. Ability to operate with high degree of independence.

6. Have and keep updated the required certification as Public Notary.

7. Ability to interact effectively with all levels, both internally and externally.

8. Capable of making decisions of high importance in the absence of the Executive.

9. Excellent negotiation skills on matters of significance where impact/risk is critical.

External-Facing Title:

Executive Assistant II

Posting Country:

US - United States

Salary Range:

$80,000-$90,000 Financial compensation packages may be higher or lower than what is listed, and will ultimately depend on factors including relevant experience, internal equity, skillset, knowledge, geography, education, business needs and market demand.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.