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Job Title: Personnel Coordinator (Temporary)

PVN ID: VA-2510-007054

Category: Administrative Services

Job Description

General Description

The City University of New York (CUNY) is the nation's leading urban public university serving more than 540,000 students in matriculated degree, certificate, and continuing education programs at 25 schools and institutions in New York City. The Office of Academic Affairs oversees a broad portfolio of programs at CUNY, all of them related to the university’s mission of providing accessible, high-quality education to all New Yorkers, and of helping City residents to prepare for and succeed in college and careers. Many of the programs managed by this unit are offered at CUNY colleges; others are directly operated out of the Central Office of Academic Affairs. The unit is in part distinguished by its strong commitment to high quality instruction and counseling for students, ongoing professional development for staff and instructors, data-driven program management and improvement, and rigorous evaluation of its programs and initiatives.

General Description

The Personnel Services unit in the Fiscal Administration Department at OAA seeks a motivated and detail-oriented Personnel Coordinator. Reporting to the Supervisor of Onboarding and Internship Programs, the Personnel Coordinator will work with a team to onboard over 1,000 student interns, track student data, and coordinate the bi-weekly timesheet processing for all internship participants.

*This is a temporary position with an expected duration through April 2026, with the possibility of an extension.*

Duties & Responsibilities

Hiring and Personnel:

+ Coordinate new hire/rehire onboarding and I-9 process, ensuring compliance with all rules and regulations.

+ Always maintain confidentiality and discretion when handling sensitive personnel information and documentation for new hires and rehires.

+ Prepare and process all new hire/re-hire paperwork.

+ Respond to inquiries regarding employers/supervisors’ policies and procedures of the program, e.g. approving payroll, time and leave requests, etc.

Payroll:

+ Conduct the bi-weekly review and approval of timesheet submissions.

+ Reconcile timesheet discrepancies.

+ Respond to employee and program questions/concerns regarding payroll and timesheets.

+ Responsible for ePAF modifications and maintenance in accordance with schedule and budgetary restrictions.

Other Duties

Data Tracking and Reporting:

+ Ensure accuracy and integrity of all program data.

+ Compile required documentation for reports, supporting program in all reporting needs.

Other:

+ Perform special projects and other duties as assigned.

+ Provide support to other teams within the Personnel Services Unit as needed.

+ Manage email inbox for Personnel Services team and respond to requests in a timely manner.

+ Other duties as assigned.

Qualifications

Minimum Qualifications:

+ Two+ years’ experience in program administration, student development or another relevant field

+ Strong verbal and interpersonal communication skills with a focus on providing excellent client services

+ Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff and external partners

+ Ability to exercise good judgement and apply problem solving skills

+ Strong computer proficiency using standard office software programs, particularly Microsoft Excel

+ Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines

Preferred Qualifications:

+ A bachelor’s degree in a related field from an accredited institution (preferred) or equivalent combination of education and experience in lieu of a bachelor’s degree

+ Experience with payroll, timesheets entry as well as facilitating group orientations

+ Experience with RFCUNY’s e-onboarding and time and leave system is a plus

+ Experience with I9 and E-Verify a plus

+ Experience working collaboratively in a team oriented and outcomes focused environment

Work Environment and Physical Requirements

+ This position is based in a professional office environment and follows a hybrid work schedule: 70% in-person (7 days) and 30% remote (3 days) during each two-week payroll cycle

+ A laptop and other necessary equipment may be provided to support remote work

+ While performing these duties, the employee may be required to:

+ Sit for extended periods

+ Use a computer and other office equipment

+ Occasionally lift or move items up to 20 pounds

+ Reasonable accommodations will be provided to individuals with disabilities or other needs in accordance with RFCUNY policies and applicable laws

+ Ability to travel to other CUNY sites as needed

How to apply:

For full consideration, upload a position focused cover letter and résumé as ONE MS WORD or ADOBE PDF DOCUMENT in the RESUME FIELD. Your cover letter should specifically describe your work experience as related to the duties of this position.

RFCUNY Benefits RFCUNY Employee Benefits and Accruals (https://www.rfcuny.org/rfwebsite/media/0zrcgdyw/rfcuny-benefits-at-a-glance-ft-2025-project-employee.pdf)

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department

Status Full Time

Annual Salary Range $55,000.00 - $60,000.00

Closing Date Dec 01, 2025 (Or Until Filled)

Bargaining Unit No

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