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Payroll Supervisor (Supervisor II)

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Payroll Supervisor (Supervisor II)

Salary

$109,844.80 - $155,521.60 Annually

Location

1120 SW 5th Ave, OR

Job Type

Regular

Job Number

2025-00865

Bureau

Bureau of Human Resources

Opening Date

10/06/2025

Closing Date

10/20/2025 11:59 PM Pacific

+ Description

+ Benefits

+ Questions

The Position

Job Appointment: Full-Time

Typical Schedule: Monday - Friday 8 am - 5 pm, alternate schedule may be available after probation.

Work Location: This is a supervisor position. All manager and supervisor positions will be expected to report to their worksites full time. Alternate schedules may be available, but the typical work schedule is Monday through Friday, with occasional after-hours work required to support critical projects or address system issues. Remote workdays remain an option, to accommodate travel, or occasionally focus on major work projects. In-Person work to be conducted at The Portland Building, 1120 SW 5th Ave, Portland, OR 97204. Remote work must be performed within Oregon or Washington. For more information, click here (https://employees.portland.gov/human-resources/people-culture/workplace-framework-and-requirements) .

Benefit: Please check our benefits tab for an overview of benefits for this position

Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential (https://www.portland.gov/bhr/class-comp/language-pay-differential-overview) for qualifying employees (Include this for classifications identified as eligible or if bureau requests languages)

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary:

The City of Portland’s Bureau of Human Resources is seeking an experienced and detail-oriented Payroll Supervisor to oversee payroll operations for a workforce of more than 9,000 employees represented by 18 bargaining units . This position plays a critical role in ensuring employees are paid accurately and on time, while maintaining compliance with all applicable federal, state, and local laws, union contracts, and administrative rules.

The Payroll Supervisor provides leadership and direction to the payroll team, manages payroll policies and procedures, and partners with internal and external stakeholders to resolve complex payroll and accounting issues. This position also contributes to the City’s financial integrity by supporting audits, preparing reports, and ensuring payroll processes align with accounting standards.

The Bureau of Human Resources has a supportive and diverse workforce that values teamwork and strives for high-quality service through knowledgeable, helpful, and responsive interactions with its customers. The Payroll Supervisor is expected to have a high-level attention to detail, be a payroll expert, and be an active contributor to the Bureau of Human Resources team. This is an exciting opportunity for the right candidate to bring their expertise to influence positive change for the City of Portland and its employees.

As the Payroll Supervisor, you will directly contribute to the City’s ability to serve the community by ensuring accurate and compliant payroll for more than 9,000 dedicated employees. This is a dynamic leadership opportunity to influence payroll practices, strengthen accountability, and support an engaged and diverse workforce.

As a Payroll Supervisor, you will:

+ Supervise payroll staff, including assigning work, providing coaching and performance feedback, and ensuring cross-training and professional development.

+ Oversee end-to-end payroll processing for the City’s 9,000 employees, ensuring timeliness, accuracy, and compliance with multiple collective bargaining agreements.

+ Interpret , apply, and ensure compliance with federal and state labor and tax laws, City administrative rules, and court-ordered deductions (e.g., garnishments, levies).

+ Review and approve complex payroll transactions, including off-cycle checks, ACH reversals and accounting transactions.

+ Develop, implement, and update payroll policies, standard operating procedures, and process documentation that adhere to applicable payroll accounting standards.

+ Collaborate with bureaus, employees, accounting staff, auditors, and external agencies (IRS, Oregon Department of Revenue) to resolve payroll and tax-related inquiries.

+ Prepare and review payroll reports, including audit schedules and public reporting requests.

+ Support system testing, upgrades, and process improvements in coordination with the City’s enterprise business solutions (EBS) team.

+ Ensure internal controls and compliance standards are met to safeguard payroll accuracy and financial accountability.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We'll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

October 14, 2025

12:00 PM Pacific Time (US and Canada)

Join Zoom Meeting

https://us06web.zoom.us/j/86572820405

Meeting ID: 865 7282 0405

*Please note: AI Notetaking apps will not be allowed into virtual sessions hosted by the Bureau of Human Resources Recruitment Team. If you need accommodations as defined by the Americans with Disabilities Act, then please contact the Recruiter or Program Lead for assistance.

Have a question?

Contact Information:

TroyLynn Craft

Senior Recruiter

[email protected] (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/[email protected]%C2%A0)

To Qualify

The following qualifications are required for this position:

+ Exper ience in managing full-cycle payroll processing and utilization of an enterprise payroll software module (i.e. SAP, Oracle, Workday, etc ) including the following: all payroll activities required to calculate net pay; all withholdings and deductions; administration of third-party payments and reconciliations, including state pension programs; submission of tax filings and payments; generation of paychecks and electronic funds transfers; preparation of audit schedules; and W-2 generation.

+ Experience effectively managing the work of a team and s trong leadership skills with the ability to motivate and develop staff.

+ Ability to interpret and apply collective bargaining agreements in payroll operations.

+ Ability to use a nalytical and problem-solving skills to evaluate payroll issues and recommend solutions.

+ Ability to effectively communic ate and provide excellent customer service skills when working with employees, managers, business partners, auditors, and external agencies.

+ Knowledge of enterprise payroll/HRIS systems (experience with SAP highly desirable).

Applicant must also have:

+ Bachelor’s degree in Accounting , Business, Finance, or Human Resources

AND

+ 3 years of progressively responsible experience in a public agency, working in payroll and accounting, with a minimum of 2 years of experience in a supervisory role.

Although not required, you may have one or more of the following:

+ 8 years of progressively responsible experience in full-cycle payroll, including at least 5 years in a supervisory or lead role.

+ Certified Payroll Professional (CPP) designation from the American Payroll Associatio n .

The Recruitment Process

STEP 1: Apply online between October 6 - 20, 2025

+ Required Application Materials: Resume

+ Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

+ If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

+ We have recently updated our veteran preference process. Starting March 3rd, 2025. If you made the eligible list and met the eligibility to receive veteran preference, you will no longer need to submit veteran documents for future recruitments. If you need to update or remove your veteran preference for a specific recruitment or from your master profile, please contact the recruiter listed in the job announcement.

Application Tips:

+ Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.

+ Your résumé should support the details described in your responses to the supplemental questions.

+ How We Determine Pay: The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.

+ Do not attach any additional documents.

+ Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

+ You may use AI tools to assist with your job application, but please be sure to personalize your responses to supplemental questions. Avoid copying and pasting. We encourage using AI to generate ideas and then tailor them to reflect your own experiences and skills.

+ All applications must be submitted via the City's online application process.

+ E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Week of October 20, 2025

+ An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.

+ Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

+ You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review) for complete information.

+ Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of October 27, 2025

+ Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): November

+ Hiring bureau will review and select candidates for an interview.

Step 5: Offer of Employment

Step 6: Start Date:

+ A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change.

Additional Information

Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following:

+ City of Portland Core Values

+ Recruitment Process - Work Status

+ Equal Employment Opportunity

+ Veteran Preference

+ ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

A Career with the City of Portland offers many Employee Benefits

We offer a comprehensive benefits package, including but not limited to

+ Health Care (Medical, Vision and Dental)

+ Carrot Fertility

+ Wellness Benefits

+ Life Insurance

+ Long-term disability coverage to eligible employees and their families.

+ Employee Assistance Plan

+ Flexible Spending Accounts

+ Retirement

+ Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer

+ Family Medical Leave

+ City Paid Parental Leave

AND SO MANY MORE!

Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) .

01

Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible.

The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy.

Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay questions with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration.

Note: If you are requesting veterans' preference, please be sure upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement.

Have you read and understood all the information listed above?

+ Yes

+ No - If you have any questions, please contact the recruiter on the announcement.

02

Where did you first learn about this job opportunity? (If on a website or job board, please specify which one)

03

The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process)

+ My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality.

+ You may release my application; I am waiving confidentiality.

04

Do you have a bachelor’s degree in Accounting, Finance, Business Administration, Human Resources?

+ Yes

+ No

+ I do not have a degree, but I have 4 years of payroll experience.

05

Do you currently hold the Certified Payroll Professional (CPP) designation from the American Payroll Association?

+ Yes

+ No, but I am eligible and willing to obtain it within 12 months

+ No

06

How many years of professional payroll experience do you have?

+ Less than 3 years

+ 3 - 4 years

+ 5 - 7 years

+ 8 - 10 years

+ More than 10 years

07

How many years of supervisory or lead experience do you have (must include assigning work, training, or providing feedback)?

+ None

+ Less than 2 years

+ 2 - 4 years

+ 5+ years

08

Which payroll/HRIS systems have you used in a professional setting? (Select all that apply)

+ SAP

+ PeopleSoft

+ Workday

+ Oracle

+ Other

09

If you responded "other" to question 8 please specify the payroll/HRIS systems, you have used.

10

Have you worked in an environment with union-represented employees?

+ Yes

+ No

11

Which of the following areas do you have experience ensuring compliance with? (Select all that apply)

+ Federal payroll tax laws (IRS)

+ State payroll/tax requirements

+ Wage and hour laws (FLSA)

+ Court-ordered deductions (garnishments, levies, etc.)

+ Collective bargaining agreements

12

This supervisor position requires full-time, in-person work at The Portland Building (1120 SW 5th Ave, Portland, OR). Limited remote work may be allowed for travel or special projects and must be performed within Oregon or Washington. Do you understand this requirement?

+ Yes

+ No, please contact the recruiter with your questions.

Required Question

Employer

City of Portland

Address

1120 SW 5th Ave, Room 987 Portland, Oregon, 97204

Website

http://www.portlandoregon.gov/jobs

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