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At a glance

Position:Poly 3 Administrative Specialist

Primary Location:Freeport (TX, USA), Texas, United States of America

Schedule:Full time

Date Posted:10/06/2025

Job Number:R2062007

Position Type:Regular

Workplace Type:Onsite

At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you’re looking for a challenge and meaningful role, you’re in the right place.

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

About You and this Role

Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities

+ Provide administrative support to Poly 3 team members; e.g. set up and manage Teams permissions and documents, order supplies, act as Cintas uniform focal point, manage team/leader calendars, and arrange meetings and travel.

+ Provide document administration management, including File Share Management (records retention, add/remove documents), Web EDMS management (moving documents, linking documents, monthly document review reporting), physical library management (add/remove documents, records retention), track Procedure Use Metrics, and manage the Procedure Improvement Process (process and link updated procedures). MOC reviewer for new Documents.

+ Assist with planning and execution of local meetings and department events (including teleconferencing, Teams meetings, and team-building events).  Also responsible for finalizing meeting arrangements for on- and off-site meetings, assist with agenda preparation, and recording and distributing meeting minutes

+ Responsible for processing and maintaining up-to-date personnel information and permissions (e.g. distribution lists, on-call lists, Plastics Gold access, building badge access, onboarding new employees/contractors, etc.).

+ Effectively network with all admins within Texas Operations to meet deadlines, complete projects, implement global work process improvements, share key learnings, and provide back-up support assistance when needed.

+ Participate as an active, disciplined team member.  Work both independently and in cooperation with other team members to complete projects and assignments in a timely manner.

+ Continuously develop personal skills in tools and technology used by Dow for business processes. Assist the organization by providing guidance on how to best use such tools as they evolve.

+ Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.

+ Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.

+ Continuous improvement within work processes and systems.

+ Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager

+ Has a bias for action. Maintains productivity during times of change

+ Builds appropriate rapport and effective relationships within Dow.

+ Understands and responds to others’ concerns. Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.

+ Alerts others who are affected by his/her work when or before problems arise. Serve as a helpful and positive presence in the workplace.

Qualifications

+ A minimum of a High School diploma or GED equivalent.

+ A minimum of 3 years of relevant experience.

+ Must have a valid US Driver’s License.

+ Experience with Microsoft Office applications (Word, Excel, PowerPoint and Outlook).

+ A minimum requirement for this U.S. based position is the ability to work legally in the United States.  No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.

Preferred Qualifications

+ An associates degree or higher education.

+ Proficiency in working in a collaborative team environment across businesses and functions.

Your Skills

+ Administrative Support– Efficiently manages calendars, travel, meetings, documents, and team logistics.

+ Document Management– Maintains digital and physical records, ensuring compliance with retention policies.

+ Collaboration– Works closely with cross-functional teams and provides backup support across departments.

+ Computer Literacy– Skilled in Microsoft Office and internal systems, with a focus on continuous learning.

+ Communication– Communicates clearly, resolves issues proactively, and adapts to changing priorities.

Additional Notes

+ No relocation assistance is available for this position.

Benefits – What Dow offers you

We invest in you.

Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career. You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

+ Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.

+ Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.

+ Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.

+ Employee stock purchase programs (availability varies depending on location).

+ Student Debt Retirement Savings Match Program (U.S. only).

+ Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees’ Savings Plan (401(k)), helping employees reach the Company match.

+ Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.

+ Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.

+ Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.

+ Competitive yearly vacation allowance.

+ Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).

+ Paid time off to care for family members who are sick or injured.

+ Paid time off to support volunteering and Employee Resource Group’s (ERG) participation.

+ Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.

+ On-site fitness facilities to help stay healthy and active (availability varies depending on location).

+ Employee discounts for online shopping, cinema tickets, gym memberships and more.

+ Additionally, some of our locations might offer:

+ Transportation allowance (availability varies depending on location)

+ Meal subsidiaries/vouchers (availability varies depending on location)

+ Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)

Join our team, we can make a difference together.

About Dow

Dow (NYSE: DOW) is one of the world’s leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 30 countries and employ approximately 36,000 people. Dow delivered sales of approximately $43 billion in 2024. References to Dow or the Company mean Dow Inc. and its subsidiaries. ​​​​Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visiting www.dow.com.

As part of our dedication to inclusion, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com.

Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-693-6947) and select option 8.