• Accounts Payable Specialist

    Erie 2-Chautauqua-Cattaraugus BOCES (Buffalo, NY)


    Accounts Payable Specialist

     

    St. Mary's School for the Deaf

     

    2253 Main Street

     

    Buffalo , NY 14214

     

    Classified - Position - Other (Classified)

     

    Job Number 3300053658

     

    Start Date

     

    Open Date 10/06/2025

     

    Closing Date 11/07/2025

    Experience/Certifications:

    + High school diploma/equivalent required.

    + Associate's degree in accounting, finance, or a related business field with proven work experience in accounts payable management with a minimum of 5 years of relevant experience

    + Bachelor's degree in accounting, finance, or a related business field preferred.

    + Proven ability to communicate across all settings (staff, administration, vendors), including sign language proficiency

    + Critical thinker who is flexible, has a strong business sense, and possesses strong decision-making skills

    + Demonstrated success operating in an autonomous environment

    + Working experience with accounting/vendor management software and inventory bar coding

    + Ability to work independently and take initiative with minimal supervision.

    + The ability to successfully complete the ASL, Sign Language Proficiency Interview (SLPI) within three years at the proficiency level defined for this position as determined by the school.

    Requirements

    + Proficiency in accounting software and experience with Microsoft Outlook programs, including Outlook, Word and Excel

    + Knowledge of accounting principles and practices

    + Familiarity with regulatory requirements related to accounts payable processes

    + Adherence to Office of the State Comptroller's Guide to Financial Operations

    + Thorough working knowledge of and a minimum of three years working directly with New York State's (NYS) Article 11 - (State Finance) State Purchasing law as it relates to purchasing and procurement requirements. This includes working directly with the NYS Office of General Services (OGS) contracting and on-line bid/requests for proposal (RFP) placement

    + Demonstrated ability to perform on-line purchases, create detailed backup information, and reconcile purchases to the school's credit card

    + Excellent communication and customer service skills

    Primary Responsibilities:

    + Process purchase orders, invoices, and expense reports, ensuring proper budget coding, authorization, and accuracy

    + Liaison with vendors and suppliers, managing inquiries, reconciling statements, and resolving discrepancies.

    + Maintain accurate and organized financial records, including vendor files, tax information (W-9's) and fixed asset data.

    + Communicate with stakeholders to ensure requirements are documented per State and internal procedures

    + Ensure every purchase of goods and services is accompanied by a purchase order prior to incurring expenses.

    + Ensure goods or services received and confirmed by an authorized receiver with supporting documentation

    + Manage and account for inventory on a regular basis

     

    Please make sure to complete an application by clickinghere (https://wnyric.atenterprise.powerschool.com/ats/app\_login?COMPANY\_ID=00005387) for this job posting.

     

    Job Attachment View Attachment

     

    Itinerant Location 2253 Main Street, Buffalo New York

     

    Salary: From 50000.00

     

    Salary: To 65000.00

     

    Salary Competitive Y

     

    Appointment Status Permanent

     

    Position Status Full time

     

    Start Date 11/3/2025

     

    Contact Person's Name Mary DeStefano

     

    Contact Person's Phone 7168347200

     

    Contact Person's Email [email protected]