• Fiscal Coordinator - Auditor's Office - Part Time

    Salt Lake County (Salt Lake City, UT)


    Job Description

    JOB SUMMARY

    Performs a variety of fiscal and administrative support functions that may include purchasing, accounts payable and receivable, payroll, budget management, and other fiscal areas.

    MINIMUM QUALIFICATIONS

    Three (3) years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties; OR an equivalent combination of related education and experience.

     

    Due to the nature of this position, the successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

    ESSENTIAL FUNCTIONS

    + Coordinates with division staff to register and tag new controlled asset purchases. Processes PM-2 forms to track the transfer and disposal of controlled and fixed assets.

    + Performs research and planning on various issues at the request of the Administrative and Fiscal Manager.

    + Oversees office administrative functions.

    + Ensures all new hire paperwork is completed in compliance with County, State, and Federal requirements. Conducts periodic audits and makes adjustments to processes and procedures.

    + Coordinates with administrators to classify records and develop retention schedules; coordinates proper transfer of records to storage.

    + Performs purchasing functions that involve processing purchase requests, verifying invoices, processing payments to vendors, maintaining documentation, and assisting other staff with purchasing activities.

    + Closes monthly expenditures, reviews petty cash accounts, and conducts annual controlled asset audits.

    + Coordinates purchasing details with vendors and monitors contracts and payments for compliance. Authorizes payments.

    + Assists with preparing and processing payroll; answers payroll questions and provides training, instruction, and assistance to staff in payroll procedures and check distribution. Assists with benefits enrollment. May act as hiring manager.

    + Assists the Fiscal Manager and administrative staff in preparing Division budgets and fiscal program development plans.

    + Maintains fiscal and payroll records and performs backup accounting functions.

    + Performs Division-wide purchase card reconciliations and postings. Completes necessary Journal Voucher adjustments. Reviews for compliance with established policies and procedures.

    + Reviews and submits paperwork for bid processes and tracks purchases until completed and paid.

    + Process all purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.

    + Maintains special accounts such as subscriptions and publications, merchandise receipts, pricing, travel, education, etc. ensuring proper documentation, authorization, and adherence to fee structure.

    KNOWLEDGE, SKILLS AND ABILITIES (KSA)

    Knowledge of:

    + County fiscal and purchasing and budget procedures

    + County payroll processes, policies, and procedures

    + General accounting principles and procedures

    + Business math

    + Research and data collection techniques

    + Contract administration

    + Budget preparation and administration

    + Computer spreadsheet and word processing software

    Skills and Abilities to:

    + Perform mathematical and accounting computations

    + Communicate effectively both verbally and in writing

    + Interpret and follow complex written and oral procedures and instructions

    + Develop and present clear and precise reports

    + Use and manipulate spreadsheet and database programs

    + Develop and maintain detailed financial systems

    + Plan, organize, and prioritize work assignments to meet deadlines

     

    Additional Information

    WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

    Work duties are typically performed in a general office setting.

     

    Job LocationsUS-UT-SALT LAKE CITY

     

    Requisition ID2025-39567

     

    # of Openings1

     

    Requisition Post Information* : Posted Date2 hours ago(10/6/2025 4:10 PM)

     

    SLCO Department (Portal Searching)Auditor

     

    Location : LocationUS-UT-SALT LAKE CITY

     

    Location : Address2001 S STATE ST

     

    Location : Postal Code84114

     

    Position Type (Portal Searching)Regular Part-Time (Merit)

     

    Requisition Post Information* : Post End Date10/14/2025

     

    Grade013

     

    Posted Min$21.06/Hr.

     

    Posted Max$26.32.00/Hr.