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ADMINISTRATIVE PROGRAM SPECIALIST-A

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ADMINISTRATIVE PROGRAM SPECIALIST-A

Salary

$3,127.00 - $6,136.00 Monthly

Location

Monroe, LA

Job Type

Classified

Job Number

5/50390512/APS A/10.3.25-cn

Department

DOTD-Engineering & Operations

Division

District 5- Monroe

Opening Date

10/06/2025

Closing Date

10/11/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx

This position serves as the primary procurement assistant for District acquisitions and will serve as the lead to direct the work of lower-level employees. It is responsible for purchasing goods/services, performing annual inventories, auditing & monitoring inventories at D05 HQ and the units, and auditing purchasing and payroll documents. They will also be responsible for working with the technicians to ensure all payables are completed in a timely manner. They will be responsible for assisting with training of technicians and timekeepers (payroll). The selected candidate must be personable and able to work in a stressful environment.

Core Competencies:

+ Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training Making.

+ Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

+ Incumbent serves as the procurement agent for the District, creating requisitions and purchase orders totaling approximately $4.5 million dollars in support of 30 Administrative Units within the District. Ensures compliance with all District, Agency, and State Procurement Policies and Procedures. Responsible for ensuring accurate processing of all requisitions and purchase orders as assigned by the Administrative Program Manager 2.

+ Creates, revises, and maintains purchase orders for goods and services in accordance with DOTD Procurement Policies and Division of Administration requirements. Utilizes System Applications and Products (SAP), Enterprise Resource Planning (ERP), Supplier Relationship Manager (SRM) systems and spreadsheets/databases to ensure accurate goods receipts and issues. Responsible for coordinating with District Shop and Maintenance Administrative Coordinator 4s to ensure accurate posting of Purchase Order receivables. Initiates corrective action as deemed necessary.

+ Audits and maintains official records/spreadsheets for commodities and services received for assigned Administrative Units throughout the District, advising Administrative Program Manager 2 of available inventory levels and services. 20%- Administrative/Financial Functions:

+ Serves as initial point-of-contact to District personnel for the purchase of goods and services. In the absence of the Administrative Program Manager 2,serves as secondary point-of-contact for vendors providing outside services, including but not limited to maintenance of the District HQ HVAC unit, elevators (as applicable), alarm systems, and other support services.

+ Incumbent is required to assist in the preparation of complex statistical spreadsheets on a routine basis to assist management in determining procurement information supplied to District Heads on acquisitions for each Administrative Unit. Gather and provide data to Administrative Program Manager 2 of pending and current acquisitions. Updates Administrative Program Manager 2 concerning inventory levels and associated expenditures in preparation of budget forecast. Provide procurement information to Accounts Payable section as issues arise. Position Description SCS will keep this document for six (6) years.

+ Incumbent is responsible for assisting the Manager 2 with administering and managing the Purchasing and Travel Card Programs. Responsible for assisting with the administering and managing of the Petty Cash, cash and bank accounts.

Position Specific Details:

Appointment Type: Probational, Promotional, or Detail to Special Duty for permanent DOTD employees only

Work Schedule: Monday-Friday from 7:45AM to 4:15PM.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

To apply for this vacancy, click on the“Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application if possible.

•The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is availablehere. (https://www.laworks.net/WorkforceDev/LRS/LRS\_Tech\_Asst\_Guidance.asp)

Contact Information:

Veronica Lingefelt

Admin. Program Manager 3

318-342-0116

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members?

02

Are you a permanent LA DOTD employee?

+ Yes

+ No

03

Are you a probational LA-DOTD employee?

+ Yes

+ No

04

Are you a current or former employee of the State of Louisiana?

+ Yes

+ No

05

If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA".

06

What are your career interests?

07

MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ 1= I have no experience and/or am uncomfortable making accurate judgments

+ 2= I have limited experience or require assistance to make accurate judgments

+ 3= I can make accurate judgments

+ 4= I can make accurate judgments and help others improve their ability to make accurate judgments

08

MAJ: Explain your rating by providing specific and relevant examples in the box below.

09

DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.

+ 1= I have no experience and/or am uncomfortable displaying expertise

+ 2= I have limited experience or require assistance to display expertise

+ 3= I can display expertise

+ 4= I can display expertise and help others improve their ability to display expertise

10

DE: Explain your rating by providing specific and relevant examples in the box below.

11

TCr: Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ 1= I have no experience and/or am uncomfortable thinking critically

+ 2= I have limited experience or require assistance to think critically

+ 3= I can think critically

+ 4= I can think critically and help others improve their ability to think critically

12

TCr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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