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Position Information

Functional TitleIT Contracts Administrator

Recruitment Category TypeStandard

Functional CategoryInformation Technology

GradeIT.13

FLSA StatusExempt

Requisition Number26-0052

Number of Vacancies1

Job LevelNon-Management

Job CodeN/A

Job Description Summary

Organization NameDepartment Office

Reports toDivision Manager, IT Finance & Procurement Services

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

Monday – Friday, 8am – 5pm

Position LocationLaurel

Position Summary Information

General Summary

This opportunity is open to current WSSC Water employees only.

This is a non-merit system, employment at-will, long-term contract position.

TheIT Contract Administratorwill support the administration of contracts for IT products, technical services, and professional services. The role works closely with managers and staff in the IT Department who are responsible for contract requirements as well as members of the Procurement Office, Office of Supplier Diversity & Inclusion, and the General Counsel’s Office.

Working with cross-functional teams, the position will involve writing, intake, acceptance, verification, review, and maintenance of statements of work and proposals, and will assist in enforcing the proper procedures for approval and payment of supplier services and products.

Essential Functions

+ Works as the liaison between Procurement Office, Information Technology Department, Office of Supplier Diversity & Inclusion, General Counsel’s Office, Finance Department, and vendor contacts

+ Works with IT Managers, business partners and Procurement Office on procurement planning (identify master PO opportunities, combine goods & services to streamline the process)

+ Works with project managers to develop procurement-related documents such as SOWs, RFPs and RFIs, bid documents, and other solicitation documents

+ Updates model information, pricing changes, dealer modifications, etc.

+ Maintains current and accurate database of IT contracts

+ Reviews P2P requisitions for CIO review/approval

+ Assures adherence to approval and payment processes

+ Identifies risks in WSSC Water’s IT relationships and contracts, mitigating those risks wherever possible and notifies management of concerns and issues

+ Manages ongoing supplier relationships, reviews vendor performance, and makes recommendations during renegotiation of contract terms where appropriate

+ Interfaces with the General Counsel’s Office and Finance Department to determine the legal and financial aspects of the contracts

+ Works with Accounts Payable Section on invoice-related discrepancies, delays in invoice processing, etc.

+ Manages contracts in collaboration with IT employees, business partners, and Procurement Office

+ Monitors contract compliance, ensures compliance with all laws, rules and policies governing the procurement of goods and services and professional services; facilitates the annual performance evaluation of vendors

+ Collects requirements and reviews and makes recommendations regarding vendor financial viability

Other Functions

Performs related duties as assigned

Work Environment And Physical Demands

Work is generally performed in a standard office environment.

Required Knowledge, Skills, And Abilities

+ Knowledge of contract administration, development and implementation of administrative procedures, document control, and contract review cycles

+ Knowledge of procurement systems, proposal preparation, basic contract law, and legality of purpose

+ Ability to manage contracts and projects

+ Knowledge of Oracle e-Business Suite, specifically Oracle Financials

+ Excellent PC skills with proficiency in the use of word processing, spreadsheet, and database management systems

+ Excellent organizational, communication, presentation, and facilitation skills

+ Strong business writing and contract drafting skills

+ Strong MS Office skills, specifically Excel

+ Ability to communicate effectively with customers and different levels of management and staff from functional departments

+ Ability to manage and coordinate multiple contracts concurrently

+ Ability to present facts and recommendations effectively in verbal and written form

+ Strong teamwork orientation

Minimum Education, Experience Requirements

+ Bachelor’s degree and 2+ years’ experience in any of the following areas: contract administration, development and implementation of administrative procedures, document control and contract review cycles

OR

+ High School diploma (or equivalent) and6+ years’ experience in any of the following areas: contract administration, development and implementation of administrative procedures, document control and contract review cycles

Additional Requirements

Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter;

Preferences

Contract Administration certification

Salary$86,891 - $147,950

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date10/20/2025

Open Until FilledNo

Special Instructions to Applicants

Additional Information

This opportunity is open to current WSSC Water employees only.

All applicants selected may be subject to drug screening and a background check/verification.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Will you, now or in the future, require sponsorship for employment visa status?

+ Yes

+ No

+ Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application