• Administrative Assistant - Admin

    Spectrum Health and Human Services (Orchard Park, NY)


    Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment and support to achieve self-defined improvements in their quality of life.

     

    Full-time: 227 Thorn Avenue, Orchard Park, NY

    SUMMARY OF POSITION FUNCTION:

    Performs clerical tasks and provides clerical support to our administrative offices.

    MAJOR DUTIES AND RESPONSIBILITIES:

    + Knowledge and demonstration of agency core values in day-to-day activities

    + Ensure the criteria for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment

    + Consistently maintain a neat, organized work environment

    + Processes all incoming and outgoing mail, picks up and takes mail to the post office daily.

    + Prepares all interoffice mail for distribution and coordinates delivery with agency courier.

    + Prepares business letters, memorandums, as well as any other tasks requested by Executive Leadership, HR, Finance, Billing Department, supervisors, etc.

    + Prepares routine correspondence for signature.

    + Answers telephone and directs calls to appropriate person, greets all administrative visitors

    + Ordering and tracking of office supply inventory and equipment, includes placing specialized orders for catering, agency merchandise, etc.

    + General office upkeeping; including stocking and maintaining a clean breakroom.

    + Operates office machines and instructs others in the operation of same.

    + Uploading documents and data entry into SharePoint.

    + Manages faxes via Updox and distributes documents to the correct department.

    + Uses electronic health record to locate client information

    + Other Duties as assigned

    SKILLS/COMPETENCIES:

    + Ability to generate standard business letters, forms, contracts, proposals, presentations, etc. Strong understanding of and ability to use internet search engines.

    + Exceptional interpersonal skills and communication skills both verbal and written.

    + Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills.

    + Ability to handle multiple tasks.

    + Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

    EDUCATION REQUIREMENTS:

    + High School Diploma or equivalent, Associates Degree preferred

    EXPERIENCE:

    + 2 years of work experience in work related field preferable

    + Must possess a valid Driver’s License with an acceptable driving record

     

    COMPENSATION: $17/hr