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Job Description

Are you looking for an Executive Assistant role in a growing company that develops and produces the most advanced electronic systems that protect our warfighters? Are you inspired to join an organization with a strong culture, that s focused on ensuring we are hearing all voices? Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our missions: We Protect Those Who Protect Us and We Innovate For Those Who Move The WorldTM. Sound like a team you want to be a part of? Come build your career with us.

We re seeking a strategic and highly organized Executive Assistant to provide critical support to the Vice President and General Manager (VPGM) of Countermeasure & Electronic Attack Solutions (CEMA). This role goes beyond calendar management you ll serve as trusted partner, helping the executive anticipate needs, manage priorities, and maximize impact across the organization. You ll operate at the intersection of strategy, communication and execution enabling the VPGM to focus on what matters most while ensuring the details are flawlessly handled.

+ Provides seamless administrative and strategic support to the VPGM and the CEMA leadership team, including managing complex calendars, expenses, logistics, and shifting priorities with precision and discretion.

+ Prioritizes and triages daily requests, communications and commitments to align with business priorities.

+ Supports project tracking, follow-ups, and action item completion across multiple workstreams.

+ Handles confidential information with absolute professionalism and judgement.

+ Acts as a thought partner and sounding board, anticipating needs and identifying opportunities for efficiency.

+ Serves as an extension of the executive s leadership presence by representing them with poise and clarity.

+ Proactively identifies operational gaps, recommend improvements, and streamline workflows.

+ Develops professional presentations based on draft material.

+ Builds a strong relationship across the team to foster collaborations and alignment.

+ Coordinates and assists with logistics such as catering and room set up for leadership meetings, offsites and key events that enhance team connection and alignment.

+ Supports onboarding of new team members including user accounts, asset assignment, office set-up and ordering of supplies, ensuring a strong first impression and seamless integration.

+ Desire and ability to learn, leverage and set up applications that promote collaboration among leadership team such as Microsoft Teams, SharePoint, OneNote and other applications in support of creating a more efficient, connected team.

+ Upholds and amplifies organizational values and all voices culture through daily interactions and communications.

+ Composes, signs and releases routine but somewhat complex correspondence.

+ Monitors and replenishes supply inventories necessary for upkeep of office area such as coffee supplies, Xerox supplies, etc

Required Education, Experience, & Skills

+ Associate's Degree and four (4) years of experience as an Administrative Assistant or closely related position, or Bachelor's degree and 2 (two) years of experience, or High School diploma, and eight (8) yrs of relevant experience

+ Strong proficiency in MS 365, Sharepoint, Microsoft Outlook and Office Suite, CONCUR, Coupa, Teams, Etc.

+ At least four (4) years of experience generating professional presentations from draft material

+ Proactive team player with strong organizational skills and the ability to multi-task and handle multiple priorities

+ At least two (2) years of experience working effectively across organizations, dispersed geographic sites, and coordinating large groups

+ Solid communication and interpersonal skills and an ability to build effective working relationships

+ Creating and contributing to a positive work environment and employee morale

+ Experience working in a fast paced and agile team environment

+ Demonstrated self-starting & self-closing skills

+ Demonstrated ability to interact across all levels of the organization.

+ Comfort with ambiguity and a proactive, solution-oriented mindset.

+ Interest in business strategy, organizational culture, and leadership development.

+ Desire to grow alongside a forward-thinking leadership team.

Preferred Education, Experience, & Skills

+ Bachelor's degree and at least four (4) years of professional experience

+ Must be highly skilled in office automation tools and Microsoft applications.

+ Ability to facilitate team discussions (i.e. campus activities, site updates, training)

+ Possesses a high degree of tact, initiative, accuracy, judgement and superior interpersonal skills, a thorough understanding of business practices and procedures and the ability to interface well with all levels of management. Excellent communication, closure, and multi-tasking skills.

+ Experience in a scaling organization or dynamic corporate environment.

Pay Information

Full-Time Salary Range: $62210 - $99535

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Executive Assistant

117030BR

EEO Career Site Equal Opportunity Employer. Minorities . females . veterans . individuals with disabilities . sexual orientation . gender identity . gender expression