"Alerted.org

Working Title: Operations Administrative Specialist

Job Class: Office and Administrative Specialist, Senior

Agency: Cannabis Management Office

+ **Job ID** : 89345

+ **Location** : St. Paul

+ **Telework Eligible** : Yes

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 10/06/2025

+ **Closing Date** : 10/13/2025

+ **Hiring Agency/Seniority Unit** : Cannabis Management Office / Cannabis Mgt Off - AFSCME

+ **Division/Unit** : Cannabis Management Office-OCM / COO Staff

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : COO Staff

+ **FLSA Status** : Non-exempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office of Cannabis Management (OCM) is currently seeking two (2) Operations Administrative Specialists to provide administrative support for the Chief Operating Officer (COO) and other division directors that report to the COO.

This position is located in St. Paul and may telework from home two days per week and is expected to be in the office three days per week.

A successful incumbent in this position will be able to:

+ Manage calendars, prepare communications, schedule meetings, develop agendas

+ Independently respond to requests for program information and screen and route calls to other staff members

+ Prepare charts, graphs, slides, and fiscal or budgetary reports

+ Maintain the administrative area of data practices and retention for OCM

+ Prepare and track purchase orders, process expense and travel approval requests, and solve problems related to purchasing

Minimum Qualifications

_To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held._

+ Knowledge of:

+ Accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports

+ Communications sufficient to present clear and concise explanations of governing rules and regulations in a manner that is understandable

+ Skill in:

+ Database management sufficient to maintain electronic or paper files for efficient organization and retrieval of information

+ Using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data

+ Word processing to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

+ Ability to:

+ Accurately input, verify, and edit electronic data sufficient to identify errors, discrepancies, and check for completeness

+ Develop, modify, and evaluate/improve administrative and program procedures sufficient to maintain a successful data retention area

Preferred Qualifications

+ Two (2) years of administrative support experience as an administrative assistant or office manager

+ Familiarity with Minnesota State policies, procedures, rules, and regulations

+ Knowledge or experience with State accounting procedures: budget request processes, expense reimbursement, budget transfer, purchasing requests, etc.

+ The ability to celebrate diversity and a strong commitment to a respectful and inclusive work environment

+ Ability to provide training to others on program policies, procedures, and standards or administrative materials

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

+ SEMA4 records check (applies to current and former state employees only)

+ Employment reference check

+ Conflict of interest review

+ Criminal background check

The Office of Cannabis Management will not sponsor applicants for work visas. All applicants must be legally authorized to work in the United States.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.