• Bob - Expense Analyst

    City of New York (New York, NY)


    Job Description

    Civil Service Title: Confidential Strategy Planner

    Job Description

    The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Senior Director of Finance, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.

    Responsibilities will include but are not limited to:

    - Monitor the Division’s Expense Contract and Procurement programs.

     

    - Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.

     

    - Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.

     

    - Ensure proper execution of funding requests, including preparation and submission of budget modifications.

     

    - Prepare requisitions, contract encumbrances and task order registrations

     

    - Prepare documents using agency and citywide systems FMS and PASSPort

     

    - Complete Financials, Budget allocations, and launch PO in PASSPort.

     

    - Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.

     

    - Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.

     

    - Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.

     

    - Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.

     

    - Perform related duties and special projects as assigned.

     

    Preferred Skills

     

    - Proficient in FMS2, FMS3, and Passport

     

    - Knowledge of the NYC budget process and OTPS tracking

     

    - Experience with purchase requisitions and invoice processing

     

    - Familiar with NYC procurement rules, M/WBE, and preferred vendors

     

    - Skilled in vendor coordination and internal collaboration

     

    - Strong in Excel and Microsoft Office tools

     

    - Experience with grant-funded budgets and compliance

     

    - Excellent organizational, analytical, and communication skills

    Work Location

    55 Water Street, New York, NY

    Hours/Shift

    35 Hours/8:00AM – 4:00PM

    To Apply

    Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 739899. For other applicants, go to www.nyc.gov/careers and search for Job ID# 739899 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

    CONFIDENTIAL STRATEGY PLANNER - 54738

    Qualifications

    A baccalaureate degree from an accredited college and two years of satisfactory, full-time experience related to the projects and policies to be studied in the particular position.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 86,820.00

     

    Salary Max: $117,153.00