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NY HELP No

Agency SUNY System Administration

Title Operations Assistant

Occupational Category No Preference

Salary Grade NS

Bargaining Unit PSNU - Professional Services Negotiating Unit (UUP)

Salary Range From $51261 to $57000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 20%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 353 Broadway

City Albany

State NY

Zip Code 12246

Duties Description The Operations Assistant coordinates and manages various operations for SUNY's Office for Capital Facilities (OCF). The successful incumbent will work independently on certain tasks and provide support to program staff when needed in other areas. This position is designed for a self-starter and one with an ambitious desire to learn the multiple facets of OCF's roles.Primary duties and responsibilities:- Update, test, and provide implementation support to OCF staff and provide assistance to campuses for AiM, SUNY's property, space and work management system- Develop training documents and videos for use of the myriad of ReADY, AiM, and Go functions, continually updating as new features are made available- Track OCF's operating budget and provide routine updates to OCF leadership- Manage listservs and OCF website content on both the public site and SUNY Blue site- Manage Participating Institution Agreements (PIAs) for various software licensing- Manage the licensing and contract processing for SUNY's systemwide AutoDesk contract- Assist in the coordination of the department newsletter- Process travel requests for departments staff- Manage file retainment and disposal for OCF- Manage data collection and workflow for several programs including Start-Up NY, NY Energy Manager, the Governor's executive orders, capital projects contract fees, special committee assignments and staff hiringOther duties and responsibilities include:- Continually support other members of OCF, and other entities as needed, with role and level appropriate work functions- Assist the Energy Buying Group with weekly and monthly invoices, account reconciliations, and upload of billing information into EnergyCAP as needed

Minimum Qualifications Required Qualifications:- Bachelor's degree in a related field - Excellent written and oral communication skills - High level of computer proficiency in a variety of software programs including MS OfficePreferred Qualifications:- A minimum of one year of related work or educational experience - Previous experience working in a complex multi-disciplinary setting- Accounting or Finance experience- Ability to independently prioritize workload and adapt to rapidly changing priorities

Additional Comments Additional Information:- Must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is NOT available for this position.- Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $51,261-$57,000 annually.- State Title: Staff Assistant (SL-2) and is part of the United University Professions Union. - Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter. Please see our UUP benefits summary for additional information: https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance-Jan-2025.pdf- This position will be based in Albany, NY.- The incumbent may occasionally be required to work evenings or weekends. As with other Capital Facilities team members, the incumbent may occasionally be required to travel for conferences, professional development or other obligations related to the position. SUNY System Administration Benefits:SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:- Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.- Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.- Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.- Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.- Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.- Explore our full benefits offerings here: www.suny.edu/benefits

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax

Email Address [email protected]

Address

Street 353 Broadway

City Albany

State NY

Zip Code 12246

Notes on Applying Please apply at the following link:http://sunysystem.interviewexchange.com/candapply.jsp?JOBID=193626&jobboard=148