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Description

We are looking for an organized and proactive Front Desk Coordinator to join our team in Savage, Minnesota. This position requires an individual with strong multitasking skills who can manage front desk operations, coordinate client visits, and support office activities with precision. The ideal candidate will excel in handling administrative tasks, managing schedules, and providing exceptional service to both internal and external stakeholders. The Front Desk Coordinator will play a critical role as the first point of contact for visitors, ensuring a welcoming and professional environment while efficiently directing inquiries. This individual will also handle a variety of day-to-day office functions, including maintaining office supplies, assisting with scheduling, and supporting various team projects.

Responsibilities:

• Serve as the primary point of contact at the front desk, welcoming visitors and addressing inquiries from employees and guests.

• Manage and track visitor check-ins, ensuring proper documentation and coordination with relevant teams.

• Plan and oversee client visits, including catering arrangements and logistics, ensuring seamless execution.

• Organize and support employee events within the office, including scheduling and coordinating necessary resources.

• Maintain and update spreadsheets tracking employee locations and zip codes for newsletters and mailings.

• Distribute leads to the marketing and sales teams, ensuring timely and accurate communication.

• Edit and manage client forms using Adobe Acrobat, including creating and modifying PDFs as needed.

• Assist with training coordination within the facility, handling scheduling, setup, cleanup, and catering arrangements.

• Address employee requests and coordinate with custodial services to resolve office-related issues.

• Answer inbound calls using a multi-line phone system, providing efficient and effective communication

Requirements • Minimum of 3 years of experience in front desk or administrative roles.

• Proficiency in handling receptionist duties, including answering multi-line phone systems.

• Strong organizational skills and ability to manage multiple tasks effectively.

• Familiarity with Adobe Acrobat for editing and managing PDF documents.

• Experience in coordinating events and managing schedules.

• Excellent communication skills, both verbal and written, with a customer-focused approach.

• Ability to work independently and solve problems proactively.

• Competency in administrative office tasks and attention to detail. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .