• Accounting Assistant

    Aston Carter (Whitestown, IN)


    Job Title: Accounting Assistant

    Job Description

    We are seeking a detail-oriented and proactive Accounting Assistant to join our dynamic team. This role involves handling various accounting tasks such as accounts payable, accounts receivable, and payroll. The ideal candidate will have a strong experience in bookkeeping and be proficient in accounting software to ensure accurate financial reporting and compliance.

    Responsibilities

    + Handle accounts payable and accounts receivable, including communication with vendors and customers.

    + Enter payroll data and reconcile with the payroll vendor.

    + Perform accounts receivable collections and request payments from customers.

    + Enter and manage accounts payable invoices.

    + Reconcile cash balances weekly and review cash requirements for prompt payment of invoices.

    + Prepare and file monthly, quarterly, and annual tax returns.

    + Prepare monthly and yearly financial statement reconciliations.

    + Manage company credit cards and enter job setup, reconcile change orders, and handle subcontractor setup.

    + Maintain accurate and up-to-date project status schedules and generate weekly project status reports.

    + Provide support for permitting, research, and client relations.

    + Investigate and create project information documents for project bidding and costs.

    + Enter time and material data into Spectrum software for client billing and report generation.

    + Coordinate with the outsourced IT company for IT updates and maintenance.

    + Work on miscellaneous projects such as website maintenance, workflow streamlining, and automation.

    + Maintain and order office supplies and perform other assigned tasks.

    Essential Skills

    + Proficiency in QuickBooks and invoicing.

    + Strong skills in accounts receivable and accounts payable.

    + Experience in bookkeeping and data entry.

    + Ability to work with Excel pivot tables, payroll, cash balances, and journal entries.

     

    Additional Skills & Qualifications

     

    + High school diploma or equivalent; 1-3 years of accounting or bookkeeping experience preferred.

    + Associate or bachelor's degree in accounting is a plus.

    + Experience with project management and working in the Architectural Engineering Construction (AEC) industry is beneficial.

    + Problem-solving and critical-thinking skills.

    + Excellent verbal and written communication skills.

    + Proficiency in Microsoft Office 365 applications, especially Excel, Word, and PowerPoint.

    + Self-motivated, punctual, with a positive attitude and team-oriented mindset.

    + Familiarity with the construction industry and job cost reporting.

    + Knowledge in payroll and payroll tax reporting is preferred.

    Work Environment

    The position requires working Monday through Friday in the office, with some remote work flexibility. The work environment is supportive and offers opportunities for professional growth. Employees receive benefits such as Paid Time Off (PTO), paid holidays, health, dental, vision, and life insurance, as well as a 401k plan with company matching.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Whitestown, Indiana.

    Pay and Benefits

    The pay range for this position is $23.00 - $28.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Whitestown,IN.

     

    Application Deadline

     

    This position is anticipated to close on Oct 21, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.