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Job Description

A Senior Regulatory Compliance Coordinator position is currently available within the Tisch Cancer Institute. The incumbent will work with investigators and the Cancer Clinical Trials Office (CCTO) infrastructure to manage cancer clinical trials for the division. Duties include, but are not limited to, management of clinical studies through the regulatory portion of the trial submission process, ensuring regulatory integrity of assigned clinical trials from approval to closure, develop new clinical trials and act as the main contact during the protocol development phase, correspond with the reviewing committees and personnel, assist in budget development by identifying research non-billables, and coordinate start-up meetings for new protocols.

The Senior Regulatory Compliance Coordinator will act as a mentor to junior staff— providing oversight and training to multiple study teams who develop and submit documentation and information for Institutional Review Board (IRB) review and who prepare and submit documents needed for regulatory and safety reporting to sponsors and other agencies. The Senior Regulatory Compliance Coordinator is a resource for Investigators and Research Teams The position will report into the Assistant Director of Regulatory Compliance.

Individuals should be comfortable with working in a team environment and will be expected to work collaboratively with investigators and administration. Cancer protocols include industry-sponsored, consortium, NCI projects, and investigator-initiated studies.

Qualifications

+ Bachelors Degree (Masters preferred) ideally in science or health care policy.

+ A minimum of 5 years of research experience in Regulatory Affairs, Clinical Affairs or Quality Assurance with knowledge of Phase I-IV clinical studies and data management aspects of clinical research.

+ Preferred qualifications:

+ Working knowledge of Good Clinical Practice guidelines and Code of Federal regulations.

+ Oncology experience required; some medical knowledge preferred.

+ Certification Preferred in one of the following: SoCRA, ACRP, or RAPS

+ Excellent written and oral communication skills

+ Ability to foster smooth communications and teamwork among clinical research faculty, fellows and staff as well as external sites and organizations (sponsors and contract research organizations).

+ Analytical skills for problem solving; attention to detail and accuracy.

+ Demonstrate strong organizational skills; ability to manage multiple tasks & priorities.

+ Solid experience in using MC Office programs and software including Word, Excel, PowerPoint, and Outlook

Responsibilities

+ Protocol development: Assist multi-disciplinary group of hematology/oncology Principal Investigators and researchers with development of investigator-initiated clinical trial protocols. Must understand complex scientific terminology and local, state, and federal regulatory requirements. Create informed consent forms, case report forms, and additional study documents, as needed per protocol.

+ Develops and/or revises regulatory standard operating policies and procedures.

+ Submits protocol applications for IRB review in a timely manner; tracks new protocols through the internal study start-up committee system to approval and activation, including responding to committees’ inquiries for clarification.

+ Gathers clinical and safety data needed to prepare and process applications for IRB annual renewal review and approval.

+ Collaborates with the Principal Investigator (PI) in completion of required regulatory documents including, but not limited to: Conflict of Interest forms, delegation of authority logs, legal agreements, investigational pharmacy forms, serious adverse event forms, etc.

+ Collaborates with the Clinical Trials Manager in developing and ensuring clinical trial regulatory compliance.

+ Coordinates communication with investigators and members of the research team to aid in study development and oversight throughout the life-cycle of clinical trial.

+ Participate in Clinical Trial Feasibility, Site Selection Process, and the Site Initiation Visit, which includes conducting interviews with scientists, doctors and academics and others in a network of industry experts.

+ Submits Investigational New Drug (IND) Applications and obtains approval from the Food and Drug Administration (FDA) for investigator-initiated clinical trials. Acts as primary contact for all FDA communication, including submission of serious adverse events, amendments, annual reports, and other submissions as required.

+ Collaborates with the Financial Manager on the development of the study budget (as needed); identifies billable versus research non-billable procedures.

+ Updates and maintains records of clinical trial status on clinicaltrials.gov website as mandated by FDA and National Institutes of Health (NIH). Analyzes moderate to complex clinical research data related to oncology, immunology, microbiology, etc; Assists in interpreting clinical research data used in scientific publication. Must have strong science background.

+ Coordinates research team communication, including: notification of clinical trial activation, enrollment closures, protocol amendments, and final study closures. Distributes regulatory documents throughout the life-cycle of clinical trial.,

+ Ensures proper regulatory compliance in accordance with sponsoring agency requirements. Maintains study specific regulatory binder(s).

+ Works with auditors and auditory committees to assess trial compliance and related issues.

+ Able to read and understand scientific pre-clinical and clinical data applied to the conduct of clinical trials.

+ Acts as liaison between research team and sponsor for important clinical trial notices, updates, and monitoring visits. Mentors and trains less experienced research staff including Clinical Research Coordinators and Data Analysts.

+ Participates in development of SOPs and ensures compliance within disease teams.

+ Assists development of CCTO training activities

+ Provides mentorship and training to junior regulatory compliance coordinators.

+ Performs other related duties as assigned.

About Us

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report’s “Best Children’s Hospitals” ranks Mount Sinai Kravis Children's Hospital among the country’s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek’s “The World’s Best Smart Hospitals” ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation Statement

Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $72473 - $108709 Annually. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.