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Administrative Program Specialist A-EC

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Administrative Program Specialist A-EC

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50591315-100625EL-EC

Department

Education-State Activities

Opening Date

10/07/2025

Closing Date

10/14/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This position is located in Baton Rouge, LA

Office of Early Childhood Operations

Job Focus Area

AtLDOE,our mission is to ensure that all children from birth to four will lead the way to kindergarten readiness. The Louisiana Department of Education’s Early Childhood Operations is seeking a detail-oriented and proactive professional to serve as an Administrative Program Specialist A which reports directly to the Executive Director. This role involves managing data, preparing reports, assisting with compliance tracking, and facilitating communication across departments. In addition, will serve as time administrator, oversee leases, provide support for the Licensing Division and administrative support to the Executive Director of Early Childhood Operations. The ideal candidate is organized, and detail-oriented.

Candidates with the following skills and competencies are encouraged to apply:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ Using Data: The ability to use relevant and valid data to inform a recommendation for action.

+ Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

+ Acting Decisively:The ability to make decisions quickly and effectively.

+ Acting with Ethics and Integrity:The ability to be consistent, honest, and trustworthy steward of State resources.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Managing System:The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organizations.

+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.

+ Working with Financial Information:The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

As an Administrative Program Specialist A you will perform responsible duties related to:

+ Payroll management

+ Coordination of program information by maintaining databases and generating reports

+ Maintaining information integrity

+ Handling a large volume of communication, including Licensing phone calls and emails

+ Presenting in workshops and meetings

+ Ensuring program compliance to Federal and State Regulations

+ Receives, stores, and distributes supplies; maintains inventory of such

+ Serves as clerical assistant to managers and directors, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters

+ Update website information for LDOE Early Childhood Operations.

+ Support the Executive Director by managing calendars, preparing reports, and handling administrative tasks.

+ Develop and share professional communications, such as newsletters and division updates.

+ Coordinate logistics for meetings, trainings, and events, including materials, locations, and communication.

+ Serve as a liaison with internal teams, external vendors, and school systems to ensure effective program implementation.

+ Draft, proofread, and distribute official communications, emails, and memos

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Work Schedule: Work hours are Monday - Friday. Work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

+ Yes

+ No

02

Do you have experience multitasking with multiple computer systems?

+ Yes

+ No

03

If you answered YES to the previous question, please describe your experience including the number of years. Reference this experience from your application (not resume). If you answered NO, enter "N/A".

04

Do you have experience communicating with the public?

+ Yes

+ No

05

If you answered YES to the previous question, please describe your experience including the number of years. Please reference any work experience that is included in your application (not resume). If you answered NO, enter "N/A".

06

I understand that this position is located in Baton Rouge, LA and that if hired, I may be expected to regularly report to the Baton Rouge office.

+ Yes

+ No

07

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

08

Explain your rating by providing specific and relevant examples in the box below.

09

Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ I have no experience and/or am uncomfortable displaying professionalism

+ I have limited experience or require assistance to display professionalism

+ I can display professionalism

+ I can display professionalism and help others improve their ability to display professionalism

10

Explain your rating by providing specific and relevant examples in the box below.

11

9. Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

+ I have no experience and/or am uncomfortable managing time.

+ I have limited experience or require assistance to manage time

+ I can manage time

+ I can manage time and help others improve their ability to manage time

12

Explain your rating by providing specific and relevant examples in the box below.

13

Are you a current employee of the Louisiana Department of Education? please note: Teachers and other employees of the school system are not considered employees of the LA Department of Education:

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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