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Administrative Coordinator 3 WAE

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Administrative Coordinator 3 WAE

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

418-213694-KB

Department

DPS-Office of Management & Finance

Opening Date

10/07/2025

Closing Date

10/14/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Human Resources office is to provide a professional and responsive approach to Public Safety Services' human resources needs in the program areas of policies and procedures, benefits administration, classification, and compensation, employee administration, and human resources-related training and development.

Selected Core Competencies:

Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Selected Preferred Competencies:

Acting Decisively:The ability to make decisions quickly and effectively.

Demonstrating Business Acumen:The ability to understand how the organization operates to achieve its objectives.

Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.

Driving Results:The ability to identify important goals and work to achieve them.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

Job Details:

Please note that jobs at this level often include many of the tasks listed below:

+ Carries out basic departmental duties following established rules and policies. This may include working with other departments or customers.

+ Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.

+ Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as lead worker over other imaging positions.

+ Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

+ Compiles information from various sources and prepares specialized reports; formats reports according to department standards.

+ Serves as a clerical assistant to a manager, which could include keeping appointment schedules, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

+ May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.

+ Performs related duties as assigned.

Position-Specific Details:

Appointment Type:This is a part-time, at will position, that is limited to 1,245 hours per contract year.

Work Schedule:Work hours are 8:00 AM to 4:30 PM, Monday – Friday.

Compensation: The bi-weekly salary offered is as listed below:

+ Administrative Coordinator 3 WAE (AS609) - $1,106.60

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply”link (https://www.governmentjobs.com/careers/louisiana) and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact: Department of Public Safety, please contact:

ATTN: Human Resources/Katy Bradley

Baton Rouge, LA. 70896

Email: [email protected]

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment- related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

+ Yes

+ No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered "No" to the above question, enter N/A.

03

Did you list all of your experience and education on your application? If not, please do so now. If you have listed all previous positions, simply type N/A.

04

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

05

ADi: Explain your rating by providing specific and relevant examples in the box below.

06

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

07

AD: Explain your rating by providing specific and relevant examples in the box below.

08

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

09

CE: Explain your rating by providing specific and relevant examples in the box below.

10

DBA: Rate your ability to demonstrate business acumen based on our definition: The ability to understand how the organization operates to achieve its objectives.

+ 1= I have no experience and/or am uncomfortable demonstrating business acumen

+ 2= I have limited experience or require assistance to demonstrate business acumen

+ 3= I can demonstrate business acumen

+ 4= I can demonstrate business acumen and help others improve their ability to demonstrate business acumen

11

DBA: Explain your rating by providing specific and relevant examples in the box below.

12

MPr: Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

+ I have no experience and/or am uncomfortable managing projects

+ I have limited experience or require assistance to manage projects

+ I can manage projects

+ I can manage projects and help others improve their ability to manage projects

13

MPr: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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