"Alerted.org

Records Coordinator

Print (https://www.governmentjobs.com/careers/bozeman/jobs/newprint/5104765)

Apply



Records Coordinator

Salary

$81,070.04 - $89,087.11 Annually

Location

City Hall, 121 N. Rouse Ave.

Job Type

Full-time

Job Number

00805

Department

City Manager

Division

Clerk

Opening Date

10/07/2025

Closing Date

10/26/2025 11:59 PM Mountain

FLSA

Exempt

Bargaining Unit

NR

+ Description

+ Benefits

Position Summary

The City of Bozeman is now accepting applications for a Records Coordinator to support our Administration Team. Help the City’s serve its people by organizing, safeguarding, and sharing document that support decisions that make a difference.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, potential for bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!

Bargaining Unit: Non-Rep

Fair Labor Standards Act Status: Exempt

Work Week: Typically, Monday through Friday, 8:00am - 5:00pm

Examples of Essential Work (Illustrative Only)

+ Coordinates City-wide records repositories;

+ Provides training and support to departmental users on City-wide records repositories;

+ Assists with other department-specific records management systems, as assigned

+ Assists in designing and managing access to public documents;

+ Coordinates the City’s responses to public information requests, including multi-departmental responses, and processing of related payments;

+ Works with the City Attorney’s Office to coordinate responses to legal discovery requests, including redaction of private or confidential matter prior to the provision of information to the requestor;

+ Coordinates and implements the City’s digitization of physical records for long-term retention and accessibility;

+ Maintains the City’s inventory of physical records, assists records custodians with identifying, scheduling, and disposition of obsolete records in accordance with retention schedules;

+ Works with the City Attorney’s office and other relevant departments to compile, review, and organize documents for record dissemination in response to public record, subpoenas, or other requests;

+ Conducts thorough searches of physical and digital records to locate and retrieve requested information;

+ Interprets and applies departmental or office rules, policies, and regulations in accordance with prescribed procedures and guidelines;

+ Maintains accurate records of persons contacted, actions taken, and payments received;

+ Copies, packages, and distributes a variety of written materials and digital media;

+ Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;

+ Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas;

+ Responds to citizens’ questions and comments in a courteous and timely manner;

+ Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;

+ Performs other duties consistent with the role and function of this classification.

Minimum Required Qualifications

+ Bachelor’s degree in public administration, information sciences, political science, or a closely related field; and

+ Some (1-3 years) of experience in records management or information governance, or

+ Any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

Required Knowledge, Skills, and Abilities

+ Substantial knowledge of records management principles, practices, and retention schedules;

+ Substantial knowledge of office filing systems and procedures including electronic databases;

+ Substantial knowledge of or ability to quickly learn the function of services within the public sector, preferably within a municipal government;

+ Substantial knowledge of or ability to quickly learn current practices and procedures involved in City service delivery;

+ Substantial knowledge of or ability to quickly learn the overall functions, duties, and responsibilities of assigned Departments/Divisions;

+ Substantial knowledge of office procedures, practices, and equipment for tracking requests, payments, and related documentation;

+ Some knowledge of confidential criminal justice information (CCJI), federally required records, state laws and regulations governing public records, disclosure, and confidentiality;

+ Some knowledge of legal discovery processes, including requirements for redaction of private or confidential information;

+ Some knowledge of good phone etiquette and practices;

+ Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involved with City activities and policies;

+ Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;

+ Ability to understand and follow oral and/or written policies, procedures, and instructions;

+ Ability to prepare and present accurate and reliable reports containing findings and recommendations;

+ Ability to operate a personal computer using standard or customized software applications appropriate to assigned tasks;

+ Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

+ Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

+ Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

+ Demonstrates integrity, ingenuity, and inventiveness and the use of the appropriate levels of discretion in the performance of assigned tasks;

+ Consistently performs assignments in accordance with the City’s Core Values of Integrity, Leadership, Service and Teamwork.

Required Special Qualifications

+ Professional certification in records management or information governance preferred but not required;

+ Must obtain Notary Public certification within 12 months of employment date;

+ Offers for employment are conditional upon a satisfactory response to post conditional offer process.

This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a robust benefits package. Full-time City of Bozeman employees receive these best-in-class benefits:

+ 15 Paid Vacation Days increases with years of service

+ 12 Paid Sick Days

+ 13 Paid Holidays

+ 8 Weeks of Paid Parental Leave

+ Bilingual Pay Incentive ($300/month)

+ Montana Public Employee Retirement system plan options with 9.07% employer contribution and option to enroll in a 457 Retirement Plan

+ Excellent health, dental, and vision insurance including a HDHP option providing 100% employer-paid family coverage.

+ Annual Wellness Screening with participation incentives

+ Discounted Bridger Bowl Ski Tickets

+ Discounted Gym Membership

+ Public Service Loan Forgiveness Program Eligible Employer

+ Employer Paid Basic Life and AD&D Insurance for employees and dependents.

Employer

Bozeman, City of (MT)

Address

121 N Rouse Ave. Bozeman, Montana, 59715

Phone

406-582-2367 406-582-2970

Website

https://www.bozeman.net

Apply

Please verify your email address Verify Email