"Alerted.org

We have an outstanding career opportunity for anAdministrative Assistantto join a leading Company located in theAllentown, PA surrounding area.

The Administrative Assistant is responsible for providing administrative support for the Senior Property Manager and the property management team. Responsibilities include general administrative duties, providing support to the building operations team, tenant relations, and maintaining a high level of customer service.

Job Responsibilities:

+ Answers all incoming calls, takes messages, answers general questions, and directs calls to the appropriate person.

+ Provides customer service to visiting clients, vendors, and visitors.

+ Receives, sorts, and distributes the daily mail. Coordinates the outbound mail services.

+ Builds and maintains tenant relations by communicating with tenants regularly to preserve the highest level of tenant satisfaction.

+ Maintains filing systems, scans documents, and archives files.

+ Maintains records of work order requests and codes invoices for approval.

+ Orders and maintains inventory of all office supplies.

+ Prepares documents, correspondence, purchase orders, agreements, contracts, reports, and presentations.

+ Updates various project status reports and assembles various reports and documents, and routes to the appropriate groups.

+ Request documents, approvals, signatures, and other time-sensitive documents from other groups and follow up on receipt.

+ Tracks tenant and vendor insurance to ensure compliance.

+ Other duties and projects as assigned.

Basic Hiring Criteria:

+ A High School Diploma or equivalent, certificate, or bachelor's degree.

+ A minimum of 2 years of receptionist or office support experience, with demonstrated ability to work independently on projects.

Desired Qualifications:

+ Prior knowledge and understanding of leases strongly preferred.

+ Working knowledge of office equipment, printers, scanners, and multiple-line phone systems.

+ Proficient in Microsoft Office, such as Word, Excel, Outlook, etc.

+ Strong verbal and written communication skills.

+ Must have excellent customer service skills and a positive attitude.

+ Ability to demonstrate professional appearance and demeanor at all times.

+ Ability to take direction from a supervisor.

+ Must be self-motivated, able to set goals, maintain schedules, and complete tasks.

Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance