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Job Description

Insight Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive

leadership team. This role provides high-level administrative and operational support, serving as a key

partner to ensure senior leadership can focus on strategic priorities. The ideal candidate is a problemsolver who can work autonomously, manage priorities in a fast-paced environment, handle

sensitive/confidential information, and maintain excellent communication with internal and external

stakeholders

RESPONSIBILITIES

• Manage and maintain complex calendars for the Chief Executive Officer, Chief Medical Officer,

and Chief Financial Officer including scheduling meetings, appointments, and conflicts; prioritize

and optimize time.

• Manage travel budget and coordinate domestic and international travel arrangements (flights,

lodging, ground transport, itineraries), prepare expense reports, ensure cost-effectiveness.

• Review and edit correspondence, reports, presentations, Board of Directors materials, investor

materials, and internal documents.

• Prepare agendas, materials and follow-ups for meetings (internal, board, investor, regulatory).

May take minutes, track action items and ensure timely completion.

• Manage the relationship between our office and our external IT vendor to include onboarding and

offboarding employees.

• Act as point of contact between executives and internal teams, external partners, investors,

vendors, legal, regulatory bodies. Filter and route communications; escalate issues when

appropriate

Maintain document management systems (both electronic and physical), ensure confidentiality

and compliance with retention policies.

• Support governance / board requirements: scheduling board / shareholder meetings, maintaining

board books, agendas, minutes, following regulatory or disclosure obligations as needed.

• Oversee or coordinate aspects of office operations such as ordering supplies.

• Facilitate internal communications / operational efficiency: helping to streamline workflows,

improving processes, anticipating needs of executive leadership

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

QUALIFICATIONS

o 5+ YOE in Executive support

o Strong PP skills to prepare board materials

o MS Suite proficiency: Outlook, Word, Excel, PowerPoint

o Strong comfortability with virtual Meeting tools - Teams/Zoom

o Comfortable traveling to Purchase NY Office 1x/mo. (2-3 days onsite - expenses paid)

• Strong written and verbal communication skills; ability to produce high-quality presentations,

reports, and correspondence.

• Excellent organizational skills, attention to detail, able to manage multiple priorities in a dynamic

environment.

• Strong discretion and ability to handle confidential and sensitive information.

• Proactive, self-starter mindset; ability to anticipate needs, identify problems and propose

practical solutions, follow through with minimal supervision.

• Comfortable interfacing with senior executives, board members, external partners/investors. o Vendor management

o Pharmaceutical/Bio-Tech