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Working Title:

Associate Director of Semester Study Abroad (MSUAASF Range C)

Institution:

Winona State University

Classification Title:

MSUAASF Range C

Bargaining Unit / Union:

211: Minnesota State University Association of Administrative Service Faculty

City:

Winona

FLSA:

Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$47,607.00 - $93,342.00

Job Description

**1. STUDY ABROAD PROGRAM ADMINISTRATION.** Coordinate all aspects of semester study abroad programs, managing multiple advising and enrollment cycles simultaneously. Annually review and coordinate the university’s approved semester study abroad program list. Advise students on national and local study abroad scholarship opportunities. Advise students in one-on-one or group meetings on program selection relevant to their academic goals, needs, interests and personal experiences. Review and approve program applications. Evaluate and make determinations on student petitions requesting appeals or exceptions to waive application requirements or semester study abroad program eligibility criteria where precedence exists. Prepare individualized budgets for students. Assist participants in obtaining entry visas to foreign countries from foreign consulates and embassies. Teach pre-departure orientation sessions and serve as the primary point of contact for students while abroad, addressing academic or program-related concerns. Prepare students for return by providing re-entry resources and programming. Serve as ex officio member of Winona State’s Study Abroad Committee.

**2. DEPARTMENT OPERATIONS.** Co-lead and manage the day-to-day operations of the Study Abroad Office, providing work direction, supervision, and performance feedback for both professional staff and student workers. Manage cost centers associated with semester study abroad programs to ensure responsible fiscal management. Ensure compliance with all applicable Winona State University and Minnesota State System policies, procedures, and legal requirements. Communicate with and make informed decisions involving key stakeholders such as students, parents, and institutional partners on sensitive or complex matters requiring discretion and sound judgment. Assist with writing annual reports, external evaluation reports, and publicly disseminated information. Collect, analyze, and report data to help determine program initiatives and to comply with mandated reporting requirements such as Open Doors, Clery Act, and State of Minnesota. Update and maintain study abroad software. Assist in the planning and implementation of marketing and promotional initiatives to increase program visibility and student participation.

**3. PARTNERSHIPS AND CONTRACTS.** Assist in cultivating and maintaining strategic internal and external partnerships, such as with partner universities, third party collaborators, and other departments, to meet study abroad goals and coordinate mutually beneficial initiatives. Initiate contracts for new exchange, direct enroll, or study abroad provider partnerships and track renewals of existing contracts. Correspond with partners and revise contract language as needed to ensure alignment with institutional requirements and partnership objectives.

**4. RISK MANAGEMENT.** Oversee risk management for all semester study abroad programs to ensure the health and safety of participants. Serve as the primary responder to semester study abroad-related crises, providing immediate support and coordination as needed. Ensure emergency response protocols are current. Stay informed on relevant cultural, health, and safety features of geographic locations and monitor world events to assess potential risks and make proactive program decisions. Provide support for faculty led program crisis response as needed.

**5. Perform other duties as assigned** to ensure the smooth functioning of the department and maintain the reputation of Winona State University. This includes participating in external outreach, networking, and professional engagement activities. Attending local, regional, and national conferences, and serving on committees and boards as appointed. Serve as a resource across campus and throughout the Minnesota State System on semester study abroad and global engagement.

**Salary Range: $** 47,607.00 - $93,342.00; Commensurate with qualifications and experience

Minimum Qualifications

+ Master’s degree and one (1) year of experience working in a study abroad or study away office. **_– OR –_**

+ Bachelor’s degree and two (2) years of experience working in a study abroad or study away office.

+ Experience in program development and management.

+ Experience in budget development and management.

+ Strong multicultural and cross-cultural sensitivity with a solid understanding of world geography

+ Demonstrated understanding of international, interdisciplinary, and/or experiential education in a higher education context.

+ Demonstrated computer proficiency, including internet and video conferencing tools (e.g., Zoom, Microsoft Teams), Microsoft Outlook and Office Suite (Word, Excel, PowerPoint), and databases.

Preferred Qualification

+ Experience studying/working/living abroad

+ Experience using Via or similar study abroad management software.

+ Demonstrated experience working successfully in a high-traffic, high-demand environment with the ability to manage multiple priorities, meet deadlines and maintain a strong attention to detail.

+ Proven ability to create and maintain positive working relations with a wide range of diverse constituents.

+ Excellent oral and written communication skills, with the ability to communicate effectively across diverse audiences.

+ Proven ability to solve complex problems in cross-cultural contexts with cultural sensitivity and strategic thinking.

+ Flexibility, ability to work independently, and eagerness to work in a team environment in a fast-paced office.

+ Knowledge of website development and social media.

Posting Information:

Application Deadline: Review begins 10/30/2025

Appointment Date: As Soon As Possible

Primary Location: Winona, MN

Type of Appointment: Probationary

Working Conditions

+ Must be able to travel independently.

+ Some overnight and international travel.

+ Some evening and weekend assignments.

Physical Effort

+ Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Other Requirements

1. The successful candidate must be able to lawfully accept employment in the United States by the day employment begins. The University regrets that we are unable to offer H1-B sponsorship at this time.

2. A complete online application will include the following:

+ A cover letter that addresses the qualifications listed previously

+ Current Curriculum Vitae / Resume

+ Transcripts (undergraduate and graduate)

+ A list of professional references with contact information

**Telework (Yes/No)** No

About Winona State University

Founded in 1858, Winona State University is a regional public university and the oldest member of the Minnesota State system. Offering more than 200 majors and programs, Winona State has the #1 Student Success Rate in the Minnesota State System with 96.97 percent of WSU graduates being hired in a field related to their degree. U.S. News recognized Winona State as having top-ranking undergraduate programs in nursing, engineering, psychology, business, and computer science. With campuses in both Winona and Rochester, Winona State offers the best of both worlds. Widely known for its stunning natural setting, the Winona campus is nestled between picturesque bluffs and the Mississippi River - meaning rock climbing, paddle-boarding, hiking, and kayaking are within a mile of campus. WSU’s Rochester campus is located in Minnesota’s third largest city - a dynamic hub for industry, arts, and culture, and consistently ranked as one of the best places to live in the U.S. Winona State University's mission is to enhance the intellectual, social, cultural and economic vitality of the people and communities we serve: a community of learners improving our world. For more information, visit winona.edu.

Employment for this position is covered by the collective bargaining agreement for Minnesota State University Association of Administrative & Service Faculty (ASF) which can be found at https://www.minnstate.edu/system/working/relations.html

**Notice:** In accordance with Minnesota State policy, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a motor vehicle records check. The Winona State University Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures, and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.winona.edu/about/safety-security/ . You may also request a paper copy from University Security by emailing [email protected] .

Winona State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

A member of the Minnesota State Colleges and Universities System. **_A community of learners improving our world!_**

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

12-01-2025

Position End Date:

Open Date:

10-08-2025

Close Date:

10-31-2025

Posting Contact Name:

Robin M Delong

Posting Contact Email:

[email protected]