• Administrative Associate II

    Texas A&M University System (Texarkana, TX)


    Job Title

     

    Administrative Associate II

     

    Agency

     

    Texas A&M University - Texarkana

     

    Department

     

    CNHHS - Human Services

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    Texarkana, Texas

     

    Job Type

     

    Staff

    Job Description

    Serves as the public-facing representative of the division while performing administrative support work under general supervision. The Administrative Associate II provides assistance to accreditation processes, faculty, students, prospective students, and Title IV-E within the division. The role combines general administrative duties with specialized responsibilities supporting accredited programs, faculty, the Title IV-E program.

     

    Salary information: The expected salary range for this position is $14.42-$18.20 an hour.

    ESSENTIAL DUTIES & RESPONSIBILITIES:

    + Serves as the primary point of contact and representative of the division for students and prospective students

    + Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments

    + Receives, sorts, and routes mail and performs other mail services

    + Applies, interprets, and communicates policies and procedures, serving as a resource for answering questions

    + Processes and maintains the documents and reports for the Title IV-E program

    + Supports faculty with Emburse procedures and reports

    + Performs data entry and retrieval and maintains data files

    + Makes arrangements for meetings, appointments, conferences, and travel including reserving university spaces

    + Plans and coordinates events for students and stakeholders, including securing locations, arranging catering, preparing materials, and managing logistics

    + Assists with coordinating guest speakers and presenters for program events

    + Processes purchase orders, obtains and compares bids for goods and services, and manages procurement procedures

    + Maintains office supplies, equipment, and reference materials (including online resources)

    + May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials

    + Participates in online and in-person meetings as directed

    + Assists with inventory as directed

    + Takes minutes for the quarterly Advisory Board meetings

    + This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

    KNOWLEDGE, SKILLS & ABILITIES:

    Minimum Qualifications

    + High school diploma or equivalent combination of education and experience

    + Two years of related experience

    + Knowledge of word processing, spreadsheet, and database applications

    + Ability to multitask and work cooperatively with others

    + Effective verbal and written communication skills

    Preferred Qualifications

    + Knowledge of State, and Federal laws, regulations, and policies, including FERPA

    + Experience with DocuSign, PDF formats, and video conferencing applications

    + Familiarity with general office equipment

    + Experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

    + Effective interpersonal skills

    + Accurate keyboarding ability

    + Organizational and decision-making skills (demonstrated ability to think critically)

    Other Requirements

    + Ability to occasionally work beyond normal office hours.

    + Ability to maintain confidentiality.

    SUPERVISION OF PERSONNEL:

    This position generally does not supervise employees.

     

    OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 10/23/2025 .

     

    To apply: Upload your cover letter, resume, and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.

     

    Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.