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Overview

Looking to be part of something more meaningful? At HonorHealth, you’ll be part of a team, creating a multi-dimensional care experience for our patients. You’ll have opportunities to make a difference. From our Ambassador Movement to our robust training and development programs, you can select where and how you want to make an impact. HonorHealth offers a diverse benefits portfolio for our full-time and part-time team members designed to help you and your family live your best lives. Visit honorhealth.com/benefits to learn more. Join us. Let’s go beyond expectations and transform healthcare together. HonorHealth is one of Arizona’s largest nonprofit healthcare systems, serving a population of five million people in the greater Phoenix metropolitan area. The comprehensive network encompasses six acute-care hospitals, an extensive medical group with primary, specialty and urgent care services, a cancer care network, outpatient surgery centers, clinical research, medical education, a foundation, an accountable care organization, community services and more. With nearly 17,000 team members, 3,700 affiliated providers and close to 2,000 volunteers dedicated to providing high quality care, HonorHealth strives to go beyond the expectations of a traditional healthcare system to improve the health and well-being of communities across Arizona. Learn more at HonorHealth.com.

Responsibilities

Job Summary

The Procurement Associate (PA) will demonstrate a professional attitude and appearance in representing HonorHealth's Purchasing department. The PA will perform a variety of purchasing related duties including releasing system generated requisitions into purchase orders (PO's), performing PO follow-up support including tracking and matching vendor order acknowledgements, back-orders, shipment status, resolving vendor invoice discrepancies, and preparing and distributing purchasing activity reports and other financial summaries.

Essential Functions

+ Releases PO’s to HonorHealth vendors based on system-generated requisitions issued by HonorHealth departments. The PA will escalate any complex or unusual issues to the appropriate buyer for additional resolution direction or support.

+ Will match incoming vendor order acknowledgements to the respective PO to ensure accuracy of price, quantity, and delivery information. Any deviations identified will be resolved immediately with the vendor or will be escalated to the appropriate buyer for additional resolution direction or support.

+ Will work with the vendor to coordinate and expedite any back-ordered shipments identified from the vendor’s order acknowledgement and will communicate with the requesting department all issue resolutions.

+ Will work with vendors and Accounts Payable, Contracts Administration, and Receiving departments to identify and resolve vendor invoice discrepancies related to pricing, unit of measure, and/or receiving issues (quantity, proof of delivery, etc.). Any complex or unusual issues will be escalated to the appropriate buyer for additional resolution direction or support.

+ Corresponds with HonorHealth personnel and vendors on PO-related inquiries and concerns. Any complex or unusual issues will be escalated to the appropriate buyer for additional resolution direction or support. Performs a variety of simple clerical duties related to printed materials including faxing, copying, and/or preparing items for record keeping. Compiles various regular and special reports in accordance with the department’s standard operating procedures.

Education

+ High School Diploma or GED - Required

Experience

+ 1 year experience preferred - Preferred

+ 1 year Purchasing / Finance - Preferred

+ 6 months purchasing/procurement experience - Required

+ Other Customer Service; purchasing/procurement systems - Required

Licenses and Certifications