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Job Description

Role** **Summary

We are seeking a detail-oriented Procurement Specialist to join our Global Capital Procurement (GCP) team. This role is pivotal in providing operational support and ensuring the smooth functioning of our procurement processes. Reporting to the Global Capital Procurement PMO Lead, the Specialist will collaborate closely with Regional Capital Procurement Execution teams, Global Capital Procurement Category teams, and various internal and external stakeholders to drive the success of our capital projects.

The Specialist will serve as a system and process support lead, acting as a subject matter expert for our procurement tools, particularly SAP Ariba. This role involves providing comprehensive end-user and supplier support, managing procurement queues, and maintaining dashboards and data sets. The Specialist will also play a crucial role in standard management, process improvement, and compliance, ensuring that our teams adhere to updated guidelines and standards.

Additionally, the Specialist will facilitate team coordination and communication, supporting onboarding processes, audits, and relevant communication efforts. The ideal candidate will be proactive and rigorous, data-literate, and capable of driving change to enhance efficiency and effectiveness within the procurement function.

This position offers the flexibility of being either hybrid or remote, with teams based in US, Europe and Asia.

Key Role Responsibilities

1.** **System Support

+ **Subject Matter Expertise** : Serve as SME to the team and partners for all deployed Ariba modules, troubleshooting errors related to purchase orders, contracts, e-sourcing, and procure-to-pay processes

+ **End-User and supplier Support** : Provide comprehensive support for Ariba issues, inquiries, order routing, and RFP activities including training and vendor issue resolution

+ **Queue Management** : Monitor and manage procurement queues, review purchase orders, change orders and marketplace purchases, assist suppliers with PO and invoicing issues, manage expedited payment requirements per regulatory requirements

+ **Contractor Invoice Management** : Process purchase orders for contractors, support teams with time entry into CATS, troubleshoot system issues as needed

+ **Tools and Systems** : Provide support for emerging tools including project databases, Power BI dashboards, and digitized procurement processes; Represent the GCP team in future SAP module implementations and other system changes

2.** **Reporting and Data Analytics

+ **Dashboard Management** : update and maintain dashboards for monthly reviews, act as gate keeper on savings and coordinate entries into Ariba across teams and regions, manage reporting tier-1 and tier-2 impact spend, maintain GCP project tracker

+ **Data Mining and Gap Analysis** : conduct data mining and data conditioning for the teams, build ad-hoc reports with data extracted from existing systems, identify reporting gaps and develop and drive action plans

+ **Support on Financial Reporting** : help generate and maintain budget reports on actuals and forecast for procurement activities (contractor, travel expenses)

3.** **Standard Management and Process Improvement

+ **GCP processes and guidelines** : help team members in keeping guidelines and standards up to date, manage MEDS uploads and process database, drive schedule for process verification, action plan development, and guideline updates

+ **Compliance** : support the teams in understanding policy changes and updating working standards and guidelines

+ **Audit Support** : provide support for Corporate audits and other compliance inquiries

4.** **Team Coordination and Communication

+ **SPOC Team Facilitation:** facilitate weekly tactical calls with SPOCs and category teams as needed

+ **Onboarding:** support new employee onboarding processes, facilitate onboarding of contractors

+ **Holiday Coverage** : Provide SPOC backup support during absence

Basic Qualifications

+ Required: Bachelor’s degree or equivalent experience in supply chain procurement, business administration, Engineering, or a related field.

+ Desirable: Professional certification in procurement or supply chain management (e.g., CPSM, CPIM, CIPS)

Experience

+ 3-5 years of experience in procurement, supply chain, or related business operations

+ Strong proficiency in SAP Ariba platform and modules

+ Experience with Qlik, Power BI, or similar business intelligence tools

+ Experience in process continuous improvement, project management and contract management

+ Knowledge of pharmaceutical or life sciences industry and Capital projects procurement practices

Knowledge and skills

+ **Procurement Expertise:** Comprehensive knowledge of procurement practices, contract management, strategic sourcing, category management, and capital project lifecycle processes

+ **Technology and Systems:** Advanced proficiency in procurement software (SAP/Ariba platforms), ERP systems, MS Office Suite with advanced Excel capabilities, and digital collaboration tools (Teams, SharePoint, Power BI)

+ **Data Analysis and Performance Management:** Strong analytical skills with experience in data analysis, reporting, KPI measurement, and supplier performance evaluation

+ **Communication and Stakeholder Management:** Excellent verbal and written communication skills with the ability to present complex topics to diverse internal and external stakeholders, including suppliers and industry organizations

+ **Cross-Functional Collaboration:** Proven ability to work effectively across departments, regions, and time zones while influencing cross-functional leaders and supporting global teams

+ **Systems Thinking and Process Optimization:** Ability to understand complex procurement processes, drive continuous improvement, and optimize workflows for efficiency gains

+ **Change Management and Problem-Solving:** Capability to challenge current processes, solve complex problems, drive transformational changes, and lead improvement initiatives

+ **Adaptability and Service Orientation:** Flexibility to navigate dynamic, fast-paced environments with changing priorities while maintaining a customer service mindset

+ **Attention to Detail and Organization:** High level of detail-orientation with strong organizational skills and ability to deliver high-quality, timely outcomes

+ **Sustainability and Inclusion Knowledge:** Understanding of diversity/economic inclusion, environmental sustainability concepts, regulations, and industry best practices (desirable)

Work Environment

+ This role is either remote or based at one of the large manufacturing sites.

Required Skills:

Adaptability, Adaptability, Biopharmaceutical Industry, Business Intelligence (BI), Capital Projects, Category Management, Clinical Supply Chain Management, Collaboration Tools, Contract Lifecycle Management (CLM), Contract Management, Cross-Functional Communications, Data Analysis, Driving Continuous Improvement, Inventory Control Management, Logistics, Microsoft Office, Onboarding, Procurement, Procurement Contracts, Procure-to-Pay, Production Planning, Project Management, Project Procurement Management, Purchasing Management, SAP Ariba {+ 5 more}

Preferred Skills:

Current Employees apply HERE (https://wd5.myworkday.com/msd/d/task/1422$6687.htmld)

Current Contingent Workers apply HERE (https://wd5.myworkday.com/msd/d/task/1422$4020.htmld)

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here (https://survey.sogosurvey.com/r/aCdfqL) if you need an accommodation during the application or hiring process.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights (https://www.eeoc.gov/sites/default/files/2022-10/22-088\_EEOC\_KnowYourRights\_10\_20.pdf)

EEOC GINA Supplement​

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts (https://www.msdprivacy.com/us/en/CCPA-notice/)

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

The salary range for this role is

$77,700.00 - $122,300.00

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days. More information about benefits is available at https://jobs.merck.com/us/en/compensation-and-benefits .

You can apply for this role through https://jobs.merck.com/us/en (or via the Workday Jobs Hub if you are a current employee). The application deadline for this position is stated on this posting.

**San Francisco Residents Only:** We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

**Los Angeles Residents Only:** We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Remote

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

n/a

Job Posting End Date:

10/11/2025

*A job posting is effective until 11:59:59PM on the day** **BEFORE** **the listed job posting end date. Please ensure you apply to a job posting no later than the day** **BEFORE** **the job posting end date.

**Requisition ID:** R369070