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Job Title: HR Records Specialist

Job Description

Join our dynamic team as an HR Records Specialist, where you will play a crucial role in supporting an i-9 audit project. You will be responsible for organizing and collecting electronic files, ensuring compliance for 450 employees, and updating tracking sheets using Excel.

Responsibilities

+ Organize and collect electronic HR files.

+ Ensure completion and accuracy of i-9 forms for 450 employees.

+ Update and maintain tracking sheets in Excel.

+ Provide audit support for employment verification processes.

Essential Skills

+ Proficiency in human resources procedures.

+ Experience with scanning and clerical tasks.

+ Familiarity with audit support and employment verification.

+ Strong Excel skills.

+ Experience with i-9 review.

+ Experience with data entry and onboarding processes.

Work Environment

This is a project-based role requiring a commitment of 40 hours per week. The work schedule is flexible, with hours from Monday to Friday, either 8 AM to 5 PM or 8:30 AM to 5:30 PM. This contract is expected to last between 8 to 12 weeks. Successful performance may open doors for future opportunities.

Job Type & Location

This is a Contract position based out of Jacksonville, Florida.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Oct 22, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.